Job Title: Shared Services Manager

PumpMan Holdings LLC

Location: Saddle Brook, NJ

PumpMan Holdings LLC is a leading provider of pump system maintenance, repair, and installation services across various industries. With a commitment to reliability, efficiency, and customer satisfaction, we deliver innovative solutions to ensure optimal performance of pumping systems for our clients.

We are seeking a highly organized and dynamic Shared Services Manager to oversee and optimize our shared service functions within PumpMan Holdings LLC. The Shared Services Manager will play a pivotal role in streamlining processes, enhancing efficiency, and driving continuous improvement across multiple departments.

Responsibilities:

Shared Services Management:

• Supervise accounts payable, purchasing, and accounts receivable functions, ensuring timely and accurate processing of purchase orders, invoices, payments, and collections.
• Review aging reports and follow up on overdue accounts receivable to minimize bad debt exposure.
• Manage customer relationship to support collections efforts and maintain positive business relationships, coordinate with service centers management to troubleshoot customer issues as needed.
• Manage vendor relationships and negotiate favorable payment terms.
• Support weekly and monthly reporting requirements to controller and senior management, as needed.
• Support the training and development of Shared Services Staff, working with the controller and senior management to improve training program

Accounting Management:

• Assist with aspects of the accounting function including accounts payable, accounts receivable, general ledger, and financial reporting.
• Ensure compliance with accounting principles, standards, and regulations.
• Manage and assist month-end and year-end closing processes to ensure timely and accurate financial reporting.
• Implement and maintain internal controls to safeguard company assets and mitigate risks.

General Ledger Management

• Oversee the general ledger accounting activities, which may include journal entries, account reconciliations, and month-end close processes.
• Ensure accuracy and completeness of financial data recorded in the general ledger.

Technology Integration

• Evaluate and implement technology solutions to automate manual processes and enhance the effectiveness of shared service functions.
• Collaborate with IT and other stakeholders to integrate systems and tools for seamless operation.
• Support acquisition onboarding process by ensuring proper competencies and processes are developed to integrate new companies.

Internal Controls and Compliance

• Establish and maintain internal control policies and procedures to safeguard company assets and ensure compliance with regulatory requirements.
• Coordinate with internal and external auditors for periodic audits and ensure timely resolution of audit findings.
• Stay updated on changes in accounting standards and regulations, implementing necessary changes to ensure compliance.

Continuous Improvement

• Lead and assist with continuous improvement initiatives to enhance service quality, reduce costs, and increase customer satisfaction.
• Encourage feedback and ideas from team members to drive innovation and process enhancements.

Requirements:

• Bachelor's degree in Business Administration, Finance, or a related field. Master's degree preferred.
• Proven experience (3 years) in a similar role, preferably within a service-oriented industry.
• Strong accounting skills and comfort with internal control framework
• Strong leadership skills with the ability to inspire and motivate cross-functional teams.
• High level of comfort with advanced Excel functions and formulas
• Excellent analytical and problem-solving abilities.
• Proficiency in project management methodologies and tools.
• Experience with ERP systems and other relevant technology platforms. Current Systems are Infor Cloudsuite Syteline and Quickbooks Online/Desktop
• Exceptional communication and interpersonal skills.

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career advancement within a growing organization.
• Collaborative and inclusive work environment with a focus on innovation and excellence.

If you are a strategic thinker with a passion for driving operational excellence and financial integrity, we encourage you to apply for this exciting opportunity to join our team at PumpMan Holdings LLC.

Job Type: Full-time

Pay: $90,000.00 - $130,000.00 per year

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Saddle Brook, NJ (Required)

Ability to Relocate:

• Saddle Brook, NJ: Relocate before starting work (Required)

Work Location: In person