The Office Coordinator role will assist the Accounting and Operations teams with all functions related to administrative support and clerical functions.

This position performs routine duties and handles a high volume of mail, documents and checks. Deals with a diverse group of internal contacts at all levels of the organization and has limited interaction with external contacts.

Independent judgment is required to plan, prioritize and organize the workload.

Position Type and Expected Hours of Work

This is a part-time position and hours can be flexible but there has to be consistent coverage in the office between 1 : 30pm-5 : 00pm.

The days could be flexible with Fridays off. Working remote is not an option with this position.

Essential Functions

• Receives and distributes deliveries
• Handles high volume of incoming mail (open and sort)
• Prepares check batches for deposit
• Prepares deposits for application to client invoices
• Researches order details using various company software
• Scans documents to team members and assists with follow up
• Assists with compiling outgoing mail, including vendor payments and UPS / FedEx packages
• Follows workflow procedures to ensure maximum office operation efficiency
• Maintains and organizes department files and records
• Orders office supplies and maintain supply inventory
• Provides clerical and administrative support to Accounting and Operations teams as requested

Requirements

High School Diploma or GED

Preferred Requirements

• Experience working in a professional office
• Experience working in a clerical support role

Benefits

• $15 / hour
• 401(k) match program after eligibility requirements are met
• PTO and paid holidays
• Employee Assistance Program

Who are we?

PropLogix is a Real Estate Tech company providing property due diligence for the title industry. In just the last few years we’ve gone from a small operation to a team of over 200.

We provide Municipal Lien Searches, Tax Certificates, Association Estoppels, Surveys, Payoff Tracking, and a variety of other services.

With our unmatched customer service and cutting-edge software, we are bringing technology and innovation to the world of real estate due diligence.

In 2017, 2018 AND 2019, PropLogix was recognized by Inc.com as one of the fastest-growing companies in the entire country!

E-Verify Employer : PropLogix participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Notice to external Recruiters and Recruitment Agencies :

PropLogix does not accept unsolicited headhunter and agency resumes. Headhunters and recruitment agencies may not submit resumes / CVs through this website or directly to any employee.

PropLogix and any of our subsidiaries will not pay fees to any third-party agency or company.

Equal Employment : It is the established policy of the Company, to provide equal employment opportunities to all qualified persons and to administer all aspects and conditions of employment without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical or mental disability, medical condition, marital status, ethnicity, genetics, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.

Last updated : 2024-05-05