You haven't searched anything yet.
and performs related duties as assigned.
DUTIES / RESPOSIBILITIES :
Performs a wide variety of clerical and administrative support for assigned departmental, divisional, and / or programmatic operations, including receiving and processing various forms, permits, licenses, applications, and legal, official, and / or confidential documents.
Provides customer service by providing information and interpreting and explaining requirements, policies, procedures, and eligibility questions according to established guidelines, or by referring the customer to other programs, departments, agencies, and community groups, as appropriate.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information;
ensures compliance with established records retention schedules.
Researches and assembles information from a variety of sources for the completion of forms or preparation of reports.
Receives, processes, and assists in responding to public records requests and other requests for information; researches and organizes information;
ensures compliance with legal and regulatory requirements.
Creates and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and statistical reports.
Performs a variety of administrative office support duties; maintain websites; sorts and distributes mail; schedules and coordinates meetings, conferences, and trainings;
coordinates travel arrangements; processes reimbursements; and orders and maintains office and other related supplies.
Performs clerical accounting and financial support work; determines and calculates required fees; processes, reconciles, and verifies cash and monies received;
and processes purchase orders, payment vouchers, check requests, and invoices.
attends meetings; takes and transcribes minutes; and processes action items.
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of :
Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
Record keeping and filing systems and methods.
Principles and practices of data research and report preparation.
Basic business arithmetic and bookkeeping.
Business letter writing and the standard format for reports and correspondence.
Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff.
Ability to :
Learn, interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and policies and procedures relevant to assigned area of responsibility.
Perform office and administrative support work accurately.
Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Learn the operations, services, programs, policies, procedures and processes of the department to which the position is assigned.
Gather, summarize, and present information and data in an effective manner.
Prepare reports and other correspondence and communications in a clear and concise manner.
Maintain accurate databases, records, and files.
Maintain confidentiality and be discreet in handling and processing sensitive information and data.
Perform arithmetic, financial, and statistical computations accurately.
Organize own work, set priorities, and meet critical time deadlines.
Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Communicate effectively in English, both orally and in writing.
Full-time : Monday Friday from 8am to 5pm
Pay $23.35 / hr
Last updated : 2024-05-23
Full Time
$42k-53k (estimate)
02/25/2024
08/22/2024
The following is the career advancement route for Office assistant positions, which can be used as a reference in future career path planning. As an Office assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office assistant. You can explore the career advancement for an Office assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
12/11/2021: La Crosse, WI
More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
12/09/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
01/05/2022: Charlotte, NC
Medical Office Assistant Programs Promote Confident Leadership Skills.
12/03/2021: Pascagoula, MS
Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
12/15/2021: Biloxi, MS
Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
12/03/2021: Riverside, CA
Obtain the recommended certifications.
02/16/2022: Amarillo, TX
Step 3: View the best colleges and universities for Office Assistant.