Professional Physical Therapy is a leading provider of outpatient physical therapy and rehabilitation services in the Northeast and a certified Great Place to Work®.

Position Description:The Facilities Specialist is responsible for tracking of facility maintenance services. Perform various duties involving painting, basic plumbing, carpentry, electrical work and routine facility maintenance.

Essential Functions:

• Assist with developing and implementing maintenance intake and service delivery process. 
• Assist with identifying appropriate maintenance vendors by standard classifications.
• Schedules repairs and maintenance with the Directors and/or Site Supervisors.
• Assist with developing preventative maintenance program in conjunction with Facilities manager.
• Coordinate with maintenance vendors and identify cost effective delivery of maintenance services.
• Receive, examine and process requisitions.
• Correspond with vendors; stay abreast of new products and market conditions and trends.
• Perform other duties as assigned by the Facilities manager.
• Stays abreast of laws applicable to construction, repairs and maintenance. 
• Attends Company meetings and training classes as required; completes assigned training courses as required.
• Behaves in a manner consistent with Professional’s mission, vision and values.
• Maintains a working knowledge of HIPAA, OSHA, Risk Management and Compliance regulations.
• Practices confidentiality and privacy protocols in accordance with Company policies and HIPAA requirements and all applicable laws and regulations. 
• Maintain accurate maintenance and repair records
• Perform various duties involving painting, basic plumbing, carpentry, electrical work and routine facility maintenance
• Be reliable be able to work weekends if needed

Qualifications:

•  Experience in facilities repair and issues troubleshooting
•  Strong communication, problem solving and organizational skills.
• Reliable transportation needed to commute to multiple locations daily
• Basic hand tools needed
• Associates degree required
• Knowledge of purchasing methods and procedures is preferred
• Experience analyzing costs preferred; works within the approved budget; develops and implements cost saving measures; conserves Company resources.
• Knowledge of procurement recordkeeping applications, principles and methods preferred
• Ability to establish and maintain effective working relationships internally and externally is required
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint) is required.
• Strong attention to detail is essential.
• Effective organizational skills and time management skills are required.
• Demonstrates a commitment to meeting expectations of internal and external customers.

Working Conditions:

• The Facilities Specialist uses a high level of mental effort or analytical ability in order to gather and interpret complex information; find solutions to difficult human, technical or administrative problems
• The Facilities Specialist will have contact with others inside and outside of the Company 50% to 75% of the time. Matters of importance are discussed and decisions are made. The overall success of the department is likely to be influenced as result of these contacts.
• The Facilities Specialist has frequent communication with clinical staff, insurance carriers/brokers, field staff and Company Management.
• Assignments are received in the form of results expected, with considerable freedom to decide priorities. Errors (i.e. delays, incorrect shipments received) result in significant region-wide impact or moderate company-wide in terms of cost, time or public and/or employee goodwill.
• The Facilities Specialist performs under good working conditions. He or she would be exposed to adverse or hazardous working 5% or less of total work time.
• He or She will be required to use close vision and the ability to adjust focus.
• Must be able to travel frequently (approximately 80% of the time) to different work locations as job duties require; must have a valid driver’s license.

 Professional provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.