About Us: We are a leading construction restoration firm known for our commitment to quality, innovation, and efficiency. Our team is at the forefront of restoring and revitalizing structures, making significant contributions to the construction industry. We pride ourselves on our ability to tackle complex projects and deliver exceptional results. As we continue to grow, we are looking for a highly organized, proactive Administrative Professional to join our team and support our mission.

Role Overview: As an integral part of our team, the Administrative Professional will provide comprehensive administrative support to ensure the smooth operation of our construction projects. This role is critical in facilitating project success through meticulous administrative management, coordination, and communication.

Key Responsibilities:

• Obtain necessary permits and manage subcontractor agreements, ensuring all legal and project requirements are met.
• Coordinate purchase orders and maintain effective communication with suppliers, ensuring timely delivery of materials and services.
• Collect Certificates of Insurance (COI) and W9 forms from subcontractors and vendors.
• Process invoices accurately and efficiently, including entry into QuickBooks.
• Provide support with BuildingTrend and ProCore software, assisting in the management of project information and documentation.
• Support supervisors and project managers with various administrative tasks, contributing to project planning, execution, and review.
• Communicate weekly updates to company ownership, ensuring transparency and up-to-date reporting on project progress.

Required Skills and Qualifications:

• Exceptional organizational and communication skills, with a proven ability to manage multiple tasks efficiently.
• Strong problem-solving skills, with a keen eye for detail and the ability to anticipate and address potential issues before they arise.
• A deep understanding of construction project management principles, with the ability to support project execution and team coordination effectively.
• Proficiency in QuickBooks, and experience with BT and ProCore software is highly desirable.
• Minimum of 2 years of professional experience in an administrative role within the construction industry.
• Bachelor’s degree in Business Administration, Construction Management, or a related field is a plus.

Ideal Candidate Profile:

• Detail-oriented and proactive, with a strong commitment to excellence.
• Eager to take initiative and contribute to the efficient execution of construction projects.
• Passionate about contributing to the growth and success of the company, with a team-oriented mindset.

Why Join Us:

• Opportunity to work in a vibrant and innovative environment.
• Be part of a company that values growth, learning, and development.
• Contribute to meaningful projects that make a difference in the construction industry.

Application Process: Interested candidates are invited to submit their resume and a cover letter detailing their interest and suitability for the role. Please include examples of past administrative support roles in the construction industry and how your skills and experience align with the responsibilities outlined above.

Join us in building the future. Apply now to be a part of our dynamic team!

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Huxley, IA: Relocate before starting work (Required)

Work Location: In person