Job Description

Role : Procurement Business Advisor

Reports to : US Procurement BP

Work Location : Boston, MA

Procurement plays a key role in enabling Primark to deliver Amazing Fashion at Amazing Prices whilst supporting a significant store expansion program and business transformation.

Our team partners with the business to develop strategies to create competitive advantage for the business, with a focus on value creation, innovation and risk management.

The Procurement Business Advisor is a role within our Procurement function and partnering with various departments including, but not limited to, Retail Operations, Store Development, and Facilities Maintenance.

This role is accountable to create, develop and execute effective strategies to maximize commercial, sustainability and operational benefits from a subset of this spend category.

Category Management

• Collaborates with Procurement BP and business stakeholders including Retail Ops, Store Dev, FM teams on specific sub-categories to ensure that we have the right suppliers in place to ensure quality, pricing and delivery objectives are met
• Lead all RFP’s and contract execution for specific sub-categories working closely with Legal team and relevant stakeholders.

Categories can include Cleaning, Security, CFE Install, CIT, Retail Ops, Lighting, Furniture, Paper Bags

• Guide stakeholders on the Supplier Set up process and invoicing process for all US colleagues
• Establish and manage contracts with existing suppliers. Monitor contract deadlines and proactively renew as needed. Collaborate with stakeholders to assess RFPs for potential new suppliers and facilitate transitions
• Establish and maintain strong relationships with key stakeholders and vendors, ensuring business alignment on critical objectives
• Route all finalized contracts to internal legal department and suppliers. All executed copies shall be uploaded on our contract repository using appropriate naming convention.

All metadata for contract shall be entered into repository. Manage all contracts within the system

• Champion environmental and sustainability agenda aligned to Primark Cares
• Identify value add opportunities (cost savings / avoidance etc.) and work with the internal customers to get buy-in to deliver and regularly report against them
• Provide concise market intelligence and market sourcing research for internal customers with recommendations on sourcing opportunities and risk mitigation
• Lead Supplier Relationship Management for specific sub-categories supporting development and reporting against relevant KPI’s / SLA’s
• Support growth into new markets from relevant market research to supplier identification and onboarding
• Attend relevant trade shows in the industry as necessary and create a summary recap for distribution to the appropriate teams.

Research new product and technology relevant for Primark that would increase efficiency and lower cost basis

Compliance and Governance

• Liaise with internal and external stakeholders on all procurement-related matters and ensure they are in compliance with procurement policy and procedures
• Negotiate contracts with new and existing suppliers, ensuring contract terms achieve benefit to the organization and govern the long-term relationships
• Identify and advise internal customers of commercial risks supply assurance issues and work to mitigate risk to protect Primark

Contractual and Legal

• Ensure Primark is adequately legally protected and insured in commercial agreements
• Ensure compliance to contract approval policy via legal review and appropriate grant of authority for contracts and SOW’s
• Put in place contracts, framework and legal agreements for all suppliers as required
• Ensure legal frameworks and purchase orders are in place for all procurement activity as per policy
• Actively champion sustainability and be conscious of Corporate Social Responsibility Policy

Operational Effectiveness

• Through category management, establish a robust supplier base that delivers the required quality, cost and service in compliance with Primark Ethical Trade Strategy
• Use appropriate tools to maximize efficiency and transparency of sourcing and commercial negotiations e.g. eRFX, auctions
• Maintain a current view of overall category spend, supplier data, market intelligence and best practice
• Ensure regular communication with relevant stakeholders

E-sourcing and Systems

• Ensure events are scheduled, prepared and managed to deliver best value through our e sourcing tools (Scanmarket and Keelvar)
• Ensure compliance to Procurement systems policy, such as contract management systems and P2P

REQ UIRED EXPERIENCE

• 4 years related experience in a Procurement role, with recent retail experience a plus
• Experience and knowledge in indirect related categories within a fast-paced environment
• Demonstrated ability to achieve significant savings within multiple categories through the RFP process and successful transition to business stakeholders
• Demonstrated ability to forge close business relationships with internal and external stakeholders
• Strong knowledge and understanding of procurement processes, policy, and systems
• Experience of working within fast-paced and matrixed organizations
• Experience working with a global company and communicating with business stakeholders on a global scale
• Experience of developing strategic partnerships with key suppliers
• Ability to meet deadlines and prepare regular reports to share progress and performance
• Knowledge of financial, legal and commercial contracts, sustainability / CSR and ethical sourcing

PERSONAL, SKILLS & COMPETENCIES :

• Strong business and commercial acumen
• Curiosity with ability to drive change
• Self-motivated, focused and results orientated
• Innovative and resourceful, good at getting things done
• Ability to influence internal and external stakeholders
• Excellent problem solving, strategic thinking and planning skills
• Excellent organization, prioritization and time management skills
• Ability to analyze, evaluate and recommend on risk at strategic level
• Excellent verbal and written communication skills
• Project management skills
• Ability to travel as required (%)

Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law.

Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.

To request reasonable accommodation to participate in the job application or interview process, please email with your request.

This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.

Function

Procurement

Job Type

Employee - Permanent

Country

United States

Job Profile

Communications Business Partner NEW

Time Type

Full-Time

Procurement Advisor

Last updated : 2024-04-29