Qualifications

•Associate degree or 2 years office experience

•Destin, FL 32541: Relocate before starting work (Required)

•Proficiency in QuickBooks or Accounting systems preferred- or must be willing to learn

•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

•Individuals with experience in customer service, office administration, or front desk/reception would be a good fit for this role

Responsibilities

•As a Front Office Associate, you are the friendly first point of contact for our customers

•Through phone, email, and face-to-face interactions, you’ll support our customers by addressing their questions and concerns

•You will manage projects from an administrative position- including setting client appointments, updating customer files for accuracy, and managing the billing process

•Communicate and prepare documents for City/County officials and HOA committees

•Prepare sealed drawings for clients & builders

• Coordinate with vendors and manage office supplies, equipment, and facilities

•Assist with the recruitment process by posting job openings and scheduling interviews

•Maintain employee records- including timesheets

•Coordinate employee training sessions and participate in monthly staff meetings

•Invoicing, billing, accounts receivable/payable, and prepare financial reports as needed

•Ensure office policies and procedures are followed

•Maintain a clean and organized office environment

•Prepare bank deposits and bank statement reconciliations

•Prepare checks for monthly office expenses

•Process mail

•Assist with updating website and social media pages

•Handle any other administrative tasks as assigned

•This position also holds a lot of responsibility as a personal assistant. This can include managing the principles emails, appointments, and other personal tasks.

Skills

•Helpful and welcoming

•Engaging and dynamic

•Empathetic and attentive

•Adaptable and tech-savvy

•Resourceful and professional

•Deadline and detail-oriented

•Strong organizational skills

•Great communication skills

•Excellent data entry skills

•Ability to prioritize, multi-task, and be a ‘self-starter’

Benefits

•Hourly rate - $20-$25 starting (based on skills & qualifications)

•Bridge tolls paid where applicable

•Health Insurance (Medical)

•Paid Time Off

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Destin, FL 32541: Relocate before starting work (Required)

Work Location: In person