Job Title: Marketing Coordinator & Executive Assistant

Company Overview: PQH Group Design is a full-service architectural design firm with 42 years of experience providing professional design solutions to private and government clients. Our firm is recognized for its service-oriented culture and being a leader in healthcare, education, municipal, and commercial housing design.

Position Overview: We are seeking a dynamic and organized Proposal and Marketing Coordinator to join our team. The ideal candidate will be responsible for managing various marketing activities to promote our firm's brand and services. This role requires a combination of creativity, strategic thinking, and attention to detail.

Key Responsibilities:

Proposal Mining, Outreach, and Writing: Identify and pursue new business opportunities through RFP/RFQ mining and research, outreach, and proposal development. Collaborate closely with company principals and subconsultants to develop winning proposals and presentations tailored to the clients’ needs and project requirements. Use InDesign to create appealing and professionally formatted proposal content including, but not limited to: cover letters, executive summaries, project descriptions, resumes, and technical narratives.

Preproposal Conferences/Evaluation Meetings: Participate in preproposal and evaluation conferences to gather information on projects and build relationships with potential clients.

Lead Monthly Marketing Meeting: Collaborate with principals to communicate and refine marketing strategies, collect data on project progression, present analytics on social media and website traffic, discuss events and advertising.

Photography Schedule and Maintenance: Manage photography schedules and ensure the maintenance of a high-quality image library.

Events (Ground Breaking, Ribbon Cutting, Charity): Attend various events such as ground-breaking ceremonies, ribbon-cutting events, and charity initiatives to enhance brand visibility and community engagement.

Social Media: Oversee the planning and approval process for social media content to maintain brand consistency and compliance with company goals.

Website Design Updates: Collaborate with the web development team to ensure the timely update and maintenance of the company website. Help develop SEO strategies that drive traffic to the website.

Branding Guides: Develop and maintain branding guidelines to ensure consistent messaging and visual identity across all marketing platforms and materials.

Marketing Materials Management: Manage the creation, distribution, and updating of brochure materials, graphics, and event displays to support business development efforts.

Networking Events and Speaking Engagements (AIA, SMPS, Conventions): Represent the company at industry networking events and speaking engagements to build relationships and promote our services.

Team Building and Consultant/Client Events: Organize team-building activities and events for both internal staff and external stakeholders to foster a positive company culture and strengthen relationships.

News, Press Releases, etc: Draft and distribute news articles, press releases, and other communications to promote company achievements and projects.

Company Growth: Help develop new marketing plans to expand outreach and promote company growth.

Executive Assistant: Occasional tasks to help the President such as scheduling meetings & travel itinerary, correspondence with clients and consultants, etc.

Qualifications:

Bachelor's degree in Marketing, Communications, Business, or related field with minimum 5 years of direct experience in proposal and marketing coordination.

Previous experience in marketing coordination, preferably in the architectural/engineering/construction (A/E/C) industry.

Exceptional writing, editing, and proofreading skills with meticulous attention to detail. Ability to craft compelling narratives and articulate complex ideas clearly.

Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams and build relationships with internal and external stakeholders

Proficiency in Microsoft Office Suite, Adobe Creative Suite (InDesign experience required), and social media platforms.

Strong time management skills with the ability to prioritize tasks to manage multiple priorities simultaneously and work efficiently in a fast-paced environment.

Benefits:

$50,000-$75,000 salary, commensurate with education and experience.

Comprehensive benefits package including dental and company-paid health insurance.

Simple IRA, featuring a competitive employer match of up to 3%.

Collaborative and supportive work environment with a focus on creativity and innovation.

If you are passionate about marketing and have a strong interest in architecture, we invite you to apply to join our team and contribute to our continued success. Please submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this position. We look forward to hearing from you!

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Jacksonville, FL 32216: Relocate before starting work (Required)

Work Location: In person