Responsible for the smooth and efficient management of the school administrative office and for providing administrative
assistance to the principal, administrators, office, school staff, and students at an assigned middle school. May guide the work of support
staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of
duties, percent of time and work year may vary based on department or building assignment.

Frequency % of Time
Description of Job Tasks Daily = D On an annual

Weekly = W
basis, e.g. 10

Monthly = M hours of a 40
Quarterly = Q hour work week = 10/40

Annually = A = 25%
1. Perform financial duties, including reconciling and monitoring school-wide budgets, grants, D 25%

and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other
reports; monitor and maintain building compensation plans; order and inventory office
supplies, equipment, and textbooks; process purchase orders and oversee the process for
vendor contracts, process warehouse orders, restricted checks, fund transfers, and travel and
mileage reimbursements; monitor purchasing cards; and submit job orders; manage School
Pay system for collecting student fees; prepare Employee Reports and other payroll/finance
documents.

2. Manage principal’s calendar, including scheduling meetings, observations, and appointments. D 20%
Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee
evaluations, and reports. Make travel arrangements as necessary. Maintain on-site employee
personnel files and security and distribution of school building keys.

3. Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate D 10%
person as necessary. Assist students and parents with ParentVue passwords and navigation.

4. Monitor substitutes scheduled for staff absences and obtain coverage within the building for D 10%
absences not assigned through the system. May report and monitor employee absences
through absence system. Arrange for, monitor, and sign time cards for substitutes.

5. Supervise students in lunchroom, halls and office area as needed. D 5%
6. May lead support staff, including training, assigning and guiding work, and assist with D 3%

interviewing.
7. Attend work and arrive in a timely manner. D 1%
8. Maintain building rental calendar, telephone system, and building telephone tree. W 3%
9. Serve on and attend various employee teams and attend all faculty meetings. Participate as a M 5%

member of the building Crisis Team.
10. Assist the athletic department with creating team rosters, tracking physicals, processing fee Q 5%

payments and ordering supplies/equipment.
11. Assist in the organization of assessment testing and safety drills. Q 3%
12. Organize student/parent events such as conferences, back-to-school nights, open house, and A 5%

student award nights. Coordinate staff events such as celebrations and retirements.
13. Assist with production of master school schedule. A 2%
14. Perform other duties as assigned. Ongoing 3%
TOTAL = 100%

2407 LaPorte Avenue, Fort Collins, CO 80521 • phone: (970) 490‐3488
web: www.psdschools.org

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma or equivalent
Specialized training beyond high school preferred
Five year of progressive related experience, including experience supervising support staff
Equivalent combination of education and experience acceptable

LICENSES, REGISTRATIONS or CERTIFICATIONS:

Successful completion of First Aid and CPR, and Administering Medication in a School Setting (if not currently certified,
successful completion must be done at earliest convenience after hire)

Criminal background check required for hire
TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

Strong oral and written communication skills
English language skills
Strong interpersonal relations skills
Mathematical skills including basic calculations and application of basic math concepts
Bookkeeping and accounting skills
Supervisory skills
Attention to detail and accuracy skills
Organizational, problem-solving, and collaboration skills
Bilingual oral and written communication skills may be required or preferred
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple tasks with frequent interruptions, use time efficiently, demonstrate attention to detail, follow

instructions, and respond to management direction
Ability to participate and work in a team environment
Ability to maintain honesty and integrity in all aspects of the job
Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence
Ability to promote and follow Board of Education policies, Superintendent policies, and building and department procedures
Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and

educational backgrounds
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate

safety equipment, and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers, peripherals, and media equipment
Operating knowledge of and experience with office software
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE # of EMPLOYEES
Direct reports: none

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors and mental
functions described below are representative of those that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL ACTIVITIES: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Stand x
Walk x
Sit x

50910 – School Office Manager (Middle School)

PHYSICAL ACTIVITIES: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Use hands to finger, handle or feel x
Reach with hands and arms x
Climb or balance x
Stoop, kneel, crouch, or crawl x
Talk x
Hear x
Taste x
Smell x

WEIGHT and FORCE DEMANDS: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds x
Up to 25 pounds x
Up to 50 pounds x
Up to 100 pounds x
More than 100 pounds x

MENTAL FUNCTIONS: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Compare x
Analyze x
Communicate x
Copy x
Coordinate x
Instruct x
Compute x
Synthesize x
Evaluate x
Interpersonal Skills x
Compile x
Negotiate x

WORK ENVIRONMENT: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Wet or humid conditions (non-weather) x
Work near moving mechanical parts x
Work in high, precarious places x
Fumes or airborne particles x
Toxic or caustic chemicals x
Outdoor weather conditions x
Extreme cold (non-weather) x
Extreme heat (non-weather) x
Risk of electrical shock x
Work with explosives x
Risk of radiation x
Vibration x

VISION DEMANDS: Required
No special vision requirements.
Close vision (clear vision at 20 inches or less) x
Distance vision (clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception

50910 – School Office Manager (Middle School)

VISION DEMANDS: Required
Ability to adjust focus x

NOISE LEVEL: Exposure Level
Very quiet
Quiet
Moderate x
Loud
Very Loud

50910 – School Office Manager (Middle School)