Portland Construction Solutions is hiring a Project Coordinator to manage telephone, insurance, and administrative projects. Located in SW Portland, PCS consists of a close-knit team of administrative, managerial, and carpentry professionals. PCS strives to attract and develop the best talent for our business -- those with a 'can do' attitude. We are committed to long-term development of our employees, and we value a respectful environment, treating people as we would like to be treated ourselves.

Job Requirements:

• 2 years’ experience in a multitasking office environment.
• Experience with Microsoft Office and/or Google Apps.
• Insurance or construction experience is a plus.
• Superb verbal interpersonal skills, including spoken and written English on the phone and in person.
• Strong written skills, including spelling.
• Strong keyboarding/typing skills.
• Organized in thought and in personal workspace.
• Professional appearance for front office environment.
• Experience creating and maintaining quality relationships with customers.
• Successful candidate must pass a drug screen and a background check.

Job Summary:

• Communications: Respond to customers, vendors, third party administrators, and subcontractors to coordinate and streamline projects together with Project Managers and Estimators. Expeditiously and accurately enter data into insurance portals and in-house software. Send professional and warm emails and letters. Complete customer forms. Represent the Company warmly and professionally.
• Intakes: Create, process, and distribute new project leads to the Estimating team. Accurately enter project data into insurance portals and in-house software.
• Project Conversions: Process approved new projects, enter/upload all data (i.e. estimates, hazardous material surveys, etc) in-house software and/or insurance portals.
• Billings: Calculate, create and send customer invoices (i.e. downpayment, deductible, progress etc).
• Collections: Follow up with customers to collect payment.
• Recordkeeping: Ensure accuracy of the online recordkeeping system. Provide guidance to other users.
• Quality: Provide quality workmanship balanced with the speed appropriate for the job. Bring projects to completion within the time allocated.
• Order: Keep personal workspace organized and ensure proper time reporting.
• Safety: Ensure safety guidelines are followed. Report safety concerns to the Safety Committee.
• Feedback: Provide constructive feedback to relevant managers and fellow employees.
• Professionalism: Exhibit professional and respectful demeanor and attire at all times. Promote the company.
• Special Projects:Complete special administrative projects as assigned.

Helpful qualities:

• Familiar with construction or insurance industries, Google Workspace, and Quickbooks software

FLSA Non-Exempt

Job Type: Full-time

Salary is dependent on experience.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Life Insurance
• FSA (Flexible Spending Account)
• Aflac
• Flexible schedule
• Paid Vacation, Holidays and Sick PTO
• Profit sharing

Schedule:

• Hybrid Position
• Monday to Friday regular business hours

Education:

• High school or equivalent (Preferred)

Work Location: Portland, OR

Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Profit sharing
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Work Location: In person