Reporting to the Associate Director of Quality Management (AD of QM), the Communications Manager has roles across the entire Engineering Design & Construction (ED&C) department as well as specific roles on the Campus Expansion project.
Major Duties & Responsibilities
Your duties and responsibilities across the ED&C organization, inclusive of the Campus Expansion Project may include, but not be limited to:
Supporting the head of Engineering, Design, and Construction (ED&C) and other ED&C team members with communications, presentations, and reports.
Developing, writing, and fine-tuning:
High-level reports, communication plans, and fact sheets.
PowerPoint presentations for Senior Leadership, the team, and outside vendors
Overseeing and assisting in the development of graphics.
Tracking, validating, and documenting sources of data/information to ensure data integrity and accuracy.
Supporting the development and presentation of initiatives focused on improving the culture, expertise, and performance of the ED&C group, including project delivery and reporting.
Developing documentation for the Capital Projects Policies and Standards Playbook.
Supporting the AD of QM in planning, initiating, and overseeing teamwide communication policies and protocols.
Developing templates for consistent documentation, meeting minutes, records, and folder structures.
Using collaborative platforms for sharing and archiving project information with broader teams
Recording and archiving project information.
Submitting required project documentation in a timely manner.
Communicating project activities and milestones.
Working with teams on all staffing announcements.
Support branding activities as required.
Your duties and responsibilities specific to the Campus Expansion project may include, but not be limited to:
Supporting the Campus Expansion Program Directors in communications-related efforts.
Coordinating communications and messaging.
Researching and investigating issues.
Responding to leadership and stakeholder questions under the direction and guidance of the Program Directors.
Responding to all requests from Corporate Communications through the Program Director. Supporting Corporate Communications efforts as required.
Participating in all Program level communications meetings, events, activities, and workshops associated with communications for the project.
Providing feedback to Program Directors.
Acting as the liaison with various client departments, advising them of critical activities and issues related to the program's progress.
Liaising with scheduling and logistics teams regularly.
Identifying all key project milestones requiring communications both internally within the client organization and with the project team.
Providing a key list of activities weekly as the project progresses through design and construction.
Centralizing and coordinating all project components and individual project teams into a structured and organized platform to harmonize and track project schedule, major milestones, and deliverables.
Coordinating all project logistics, identifying solutions, and orderly activities to manage safe and well-planned construction activities on-site with minimum impact to the site and existing operations.
Supporting the Campus Expansion Financial team in finance-related communications.
Participating in all meetings, events, and activities as required in association with communications for the project.
Creating and distributing meeting minutes after review and approval by the Program Director.
Creating and managing a master communications log that tracks all communications activities, milestones, action items, identifying tasks, activities, action by date and ownership, throughout the entire life cycle of the project.
Providing additional administrative support concerning project communications.
Qualities
As the Communications Manager, you must be energized by challenges, deadline-driven, and able to balance and shift priorities in a demanding environment. You must also possess the following:
Extroverted personality with strong people skills and ability to manage a project team
Strong writing, editing, and verbal communications skills
Ability to summarize detailed data and information effectively and efficiently
Attention to detail and strong organizational skills
Ability to maintain organization of daily, weekly and monthly project requirements, including providing 'Look-Ahead' reports
In-depth knowledge of PowerPoint and ability to create visually compelling presentations for Senior Leadership and the team on a regular basis
Proficiency in Excel and aptitude with numbers
Tracking and chasing mindset and skills
Ability to self-direct and self-teach new skills
Aptitude for mobile applications (iPhone, iPad) and computer software a plus
Experience
Bachelor's degree (BA/BS), in Communications or related field
10 years of experience
Experience working in the design and construction industry is a plus