Position: Facilities Support Team Leader
Reports to: Facilities & Grounds Director
Status: Full-Time (40 hours/week)
Classification: Non-Exempt
Description Summary
Work with the Facilities & Grounds Director to establish and maintain plans for the effective
utilization and care of church facilities, keeping in mind the purpose of the facilities which is
to support the ministries and events that occur in the facilities.
Lead the Facilities Support Team in their work and ministry; create opportunities for ministry
partners to serve and build an effective team of ministry partners to serve.
*Note: This position requires PV Membership.
Job Responsibilities
Personnel & Ministries Support:
1. With the Facilities & Grounds Director and following the interview and hiring processes, hire
and train new Facilities Support Team members.
2. Establish and review regularly with the team that the team’s purpose is to provide support to
ministries and to serve people who are using facilities with a Christ-like spirit.
3. Reach out to staff and ministry leaders to extend support and confirm needs when issues arise.
4. Develop and lead the Facilities Support Team which includes periodic training in the following
areas:
a. General responsibilities of their positions as defined in their job descriptions.
b. Use of chemicals per OSHA standards.
c. Proper use of equipment.
d. Emergency response plans and responding to the emergency panel.
e. Location of circuit breakers and elevator systems shut-off.
5. Maintain and update as needed the training documents and checklists for Facilities Support Team
members to reference.
6. Best practices to encourage and enable ministry partners to serve.
7. Create and oversee the Facilities Support Team work schedule; adjust when needed for team
members’ absences to ensure all shifts are covered and for special events that require additional
support; assign special duties such as laundry and periodic special cleaning.
8. Review and approve timesheets/records for each pay period; ensure special pay is noted for
outside events.
9. With the Facilities & Grounds Director, complete the scheduled reviews/evaluations of job
performance as established by the Church’s HR Team.
10. Work alongside team members for a minimum of 10 hours per week.
Outside Cleaning Company:
1. With the Facilities & Grounds Director, establish the schedule for the professional cleaning service and the
expectations for a well-cleaned facility.
2. Establish a regular walkthrough the building to check on the effectiveness of the work by the
cleaning company representatives.
3. Communicate with the company manager regularly to report satisfaction and/or suggestions for
improvement or special events that might require additional services.
4. Report any ongoing concerns to the Facilities & Grounds Director.
5. Work with the Facilities & Grounds Director to go through a bidding process every three years
or at a time when the professional cleaning company is not meeting the standards established in the
contract on a consistent basis.
Community Service Participants:
1. Receive requests and communicate them to the Facilities & Grounds Director to determine whether
a requestor should be permitted to serve.
2. Establish the work to be done by the requestor and the schedule.
3. Always schedule the requestor to work alongside another team member. Any exceptions require the
approval of the Director.
4. Keep track of service hours and monitor their work.
5. Be a disciple to them in order to point them to a relationship with Christ; encourage the
support team members they are working with to do the same.
Budgeting & Spending/Administrative:
1. Work with the Facilities & Grounds Director to establish the budget for the professional
cleaning company.
2. Develop the budget for custodial supplies and any equipment that needs to be replaced or added.
3. Ensure that products purchased from various vendors are at the best prices possible; research
alternatives for better pricing.
4. Ensure an appropriate level of custodial supplies is maintained; provide an order list to the
PV staff member responsible for ordering supplies.
5. Follow the purchasing guidelines as outlined in the Financial Policies of the Church.
6. Schedule HVAC per the activities scheduled in the building.
Qualifications / Job Skills
● Good communication skills both written and oral with differing people and personality types
● Basic organizational and management skills
● Strong people skills; must be a good listener and problem solver
● Friendly/approachable/hospitable
● Must be willing to change and be very flexible
● Basic computer skills
● Willingness to learn new applications
● Good knowledge of industrial cleaning procedures and proper use of chemicals
● Confidentiality/trustworthy
● Sense of calling for the position
● Chemistry that will work well with immediate supervisor
Education / Experience
● Proven record of employee or volunteer supervision.
● Facilities cleaning experience (minimum of one year).
● Use of industrial cleaning products and procedures.
● High school diploma or equivalent.