Overview

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Accounts Payable Coordinator in Anaheim, CA.

Responsible for daily, monthly, and quarterly accounting tasks including but not limited to processing of accounts payable transactions. Act as point of contact between the different parts of the finance department, including accounts payable, accounts receivable, and external parties, such as vendors and clients. Assist in preparing monthly financial reports, weekly check runs, year-end 1099’s, and resolving discrepancies.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

• A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability.
• Benefits coverage starts after one full month of employment!
• Generous vacation, sick, and holiday benefits!
• Generous 401(k) matching contributions and more!
• To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Qualifications

Minimum Education:

• High school diploma/GED required.
• Associate’s Degree in Finance or Accounting preferred.

Minimum Work Experience:

• Minimum of 1 years of accounts payable experience required.
• Strong commitment to quality healthcare and excellent customer service is required.
• Must thrive in a fast paced, rigorous environment with changing priorities.
• Ability to meet deadlines and work under pressure.
• Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.

Agency Standard Requirements:

• Strong commitment to quality healthcare and excellent customer service is required.
• Must thrive in a fast paced, rigorous environment with changing priorities.
• Ability to meet deadlines and work under pressure.
• Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.
• This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

Responsibilities

Essential Functions: Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.

• Perform/assist in Accounts Payable duties related to reviewing coding of all check requests/cutting checks/mailing/invoice entry/import from Purchasing department.
• Review and ensure invoice accruals are appropriately recorded.
• Sort Daily Bank deposit activities and reconcile of A/P to the G/L.
• Compilation of 1099 information reporting.
• Interact with managers of departments and facilities, researching and reporting any financial statement questions and requests.
• Assist in scheduling armored pick up and handling change orders for Health Centers and researching variances as well as assist in the collection of Day Sheets, deposit slips, and credit card receipts from the Health Centers through interoffice mail.
• Assist with data and document collection for internal and external audits.
• Review and validate purchasing department’s credit card transactions, ENVI invoices vouching with 3-way matching, debit and credit memo posting and clean-up etc.
• Follow up pending invoices approval for the weekly check run and review employee mileage and expenses for any omitting supporting documents such as receipts and driving distance support.
• Create new vendor ID and information and assist on patient reimbursements requests from RCM.
• Work with the other members of the department to ensure proper invoice processing and budgeting.
• Perform other duties as assigned by the Accounting Manager, Finance Director and VP of Finance.
• Box up Daily Sheets from health centers and move to storage.

Non-Essential Functions:

• Other duties as assigned.

Disclosures

All employees are required to be fully vaccinated and received a booster for COVID-19 unless a reasonable accommodation is approved for a medical/disability or religious exemption. Planned Parenthood/Orange and San Bernardino Counties is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, equal pay, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military, veteran status or any other federal or state protected class. We are committed to building and maintaining an inclusive workplace that values diversity, equity, and inclusion.