Description

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.

Diversity and inclusion are core values at Planned Parenthood of Central and Western New York (PPCWNY). PPCWNY recruits exceptional and diverse staff. PPCWNY strives to develop staff into leaders for a diverse and global workplace.

In support of Planned Parenthood of Central and Western New York (PPCWNY)’s mission, the Accounting Clerk provides accounting support to the Finance, Purchasing and Grants areas.

Finance and Purchasing

• Assists with placing orders for medical and program supplies for all sites.
• Assists with processing Purchase Orders and AP Invoices by confirming they are in compliance with the Agency’s Purchasing Policy. Confirms expenses have been properly coded and charged to grants, when appropriate, using the Agency’s Chart of Accounts.
• Assists with the month-end inventory for all Health Centers.
• Receives mailed checks and cash, prepares them for deposit to the operating checking account, and provides supporting documentation to appropriate departments. 
• Completes tasks in the Microix purchasing system as assigned by the Purchasing Manager
• Prepares monthly journal entry for expired and transferred medications

Grants

• Provides grants clerical assistance as directed by the Grants Financial Manager GFM
• Assists with grants audits as directed by the GFM 
• Support the GFM and Grants Accountant GA in the preparation of grant fiscal reports (claims for payment, vouchers), as assigned
• Assists in month end process in preparing grants journal entries and reconciliations
• Participates in regularly scheduled Grants and Finance related meetings
• Identifies, recommends and implements improvements in current processes
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others

Other Accountability Activities

• Acts as backup for the Purchasing Manager as needed
• Provides assistance to other members of the Finance Team, as needed, and performs other duties as assigned
• Participates in Planned Parenthood affiliate initiatives
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others

Requirements

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education—

• Associate’s degree in Accounting or Finance or a related field preferred, or equivalent combination of education and experience

Experience— 

• Minimum of two years of accounting experience is required
• Non-profit accounting experience is preferred
• Experience in a non-profit organization, grants, and/or healthcare industry is desirable

Knowledge, Skills, & Abilities

• Proficiency with Microsoft Excel, Word, PowerPoint and accounting software is required; 
• Experience with grant fiscal reporting preferred
• Experience in report writing software a plus
• Ability to work with confidential information a must
• Excellent verbal and written communication skills and critical thinking
• Should be highly adaptable, detail oriented with a high level of accuracy, and able to work autonomously while following standardized practices and procedures
• Ability to communicate financial concepts to non-financial staff in a clear and concise manner
• Demonstrated ability to collect data, establish facts, and draw valid conclusions
• Ability to prioritize and multi-task in a fast-paced environment
• Must be able to work a flexible schedule with ability to travel to multiple sites when needed
• Must have reliable transportation and/or a valid driver’s license not in jeopardy of being revoked
• Demonstrates a commitment to respecting and learning about the cultural differences, backgrounds, historical traumas, and intersectionality of all colleagues, clients, customers, and vendors
• Planned Parenthood seeks candidates who are proficient in two or more languages

Physical Requirements 

• Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation 
• Ability to travel to all agency locations as assigned