The Pittman Law Group (PLG) was founded in 2001 and provides legal and governmental representation within the State of Florida. Our firm specializes in administrative law, education law, local government law and government relations in Florida. Our focus at PLG is on representing some of the 'top interests' in the State of Florida, with a client-centered approach. Our presence in Tallahassee allows us to strategically monitor governmental activities and have direct access to state legislators, the governor’s office, agency officials, and their staff.

Our firm is seeking a full-time on-site Office Administrative Manager. In this role, you will provide comprehensive administrative support and report to the Chief Operating Officer while assisting the team to ensure the smooth operation of the office. The successful candidate will thrive in a dynamic environment, be a fast learner, demonstrate exceptional attention to detail with solid organizational and communications skills, and the ability to manage multiple tasks and competing priorities.

Responsibilities:

• Manage daily office operations, including overseeing administrative staff, to ensure smooth workflow and efficient organization
• Acts as a liaison between departments, helping to ensure that information flows effectively throughout the organization and that resources are allocated appropriately
• Makes improvements to increase efficiency
• Maintain office calendars and ensure timely reminders for upcoming deadlines including scheduling client meetings and appointments
• Coordinate office meetings and events, including provision of necessary materials
• Coordinate travel arrangements for firm personnel
• Prepare correspondence, including drafting emails, memos, and letters, ensuring timely communication within and outside the organization
• Perform general administrative tasks such as filing, data entry, and document preparation
• Support the team with various administrative tasks as needed
• Oversee facility management, including liaising with building maintenance to ensure a safe and clean working environment
• Complete necessary business certifications and registrations, including filing required documents and submitting payment
• Provide general support to clients and visitors
• Works with Human Resources and Information Technology Departments to onboard new hires
• Reports office progress to senior management and works with them to improve office operations and procedures

Qualities:

• Works well independently and has advanced operational management skills
• Demonstrates strong communication skills and business etiquette
• Attention to details and problem solving skills
• A creative mind with an ability to suggest improvements
• Strong ability to meet deadlines and respond to others in a timely matter
• Highly organized, resourceful, and proactive

Qualifications:

• AA degree or 5 years’ experience supporting executives and/or office management (real world experience is preferred)
• Proficient in Microsoft Office – Outlook, Word, Excel, PowerPoint
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Paralegal experience is a plus
• Contract Management experience is a plus
• Human Resource experience is a plus
• Event Management experience is a plus
• Excellent intrapersonal skills are needed
• Excellent written and verbal communication skills are required

Job Types: Full-time, Part-time

Pay: $45,000.00 - $50,000.00 per year

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Tallahassee, FL 32301: Relocate before starting work (Required)

Work Location: In person