Administrative Assistant for Commercial General Contractor Project Manager

Busy commercial general contractor requires an administrative assistant to support the estimating and project management department.

Part time position, 20 hrs/week minimum, with occasional weeks where up to 40 hrs/week could be required. There is potential for this position to become full time based on work awarded.

Duties include:

• Assisting the Estimators and Project Managers in day to day tasks, including preparing proposals and estimates for customers, writing, distributing, monitoring, receiving and filing subcontracts and material purchase orders.
• Receive, log and distribute project plans and submittals
• Develop and distribute ITB’s and solicit subcontractors and suppliers for project bids
• Post and monitor subcontractor solicitation apps
• Directly solicit subcontractors and suppliers to increase participation in the bidding process at the direction of the PM.
• Type proposals, ITB’s, RFI’s, subcontract documents, other correspondence
• Maintain subcontractor assignment lists
• Keep company subcontractor list up to date
• Type/distribute meeting minutes

Required skills:

• Excellent typing skills and editing/proofreading skills
• Proficiency in MS Office Suite, Word & Excel
• Knowledge of MS Project is a plus
• Knowledge of Procore PM software is a plus
• Must be comfortable using bid solicitation apps
• Must be able to work unsupervised
• Knowledge of the life cycle of a commercial construction project is a plus
• Requires attention to details and accuracy in work performed
• A pleasant office demeanor and a logical and progressive thought process are critical

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: No less than 20 per week

Benefits:

• 401(k)

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Construction Admin: 1 year (Preferred)

Work Location: In person