Description

Institutional Overview

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

Working closely with Executive Leadership and the Buildings Manager, the Capital Projects Manager supports the planning and implementation of capital projects through a range of administrative responsibilities. Collaborates with staff and consultants to create and monitor plans, budgets, and schedules for capital projects; manages associated files, paperwork, and correspondence; and ensures effective and timely communication across the Museum and with outside stakeholders.

Essential Responsibilities

Project Coordination

• Collaborates with consultants and key stakeholders to create project plans and deadlines for a portfolio of 10-25 small to mid-size projects, monitoring them to avoid conflicts, maximize efficiency, and minimize disruption to regular operations.
• Effectively communicates tasks within project team and beyond; monitors task progress and risks.
• Solicits bids and develops and tracks budgets. 
• Facilitates internal review and approval processes.
• Proactively communicates and facilitates the distribution of information across the Museum and to external partners.

Communication & Document Control

• Handles scheduling, agendas, task assignments, notes, and minutes for the construction partners as well as both Board and Staff committees.
• Prepares correspondence and manages documents related to capital projects, including RFPs, contracts, and collateral materials.
• Ensures files and documents are properly organized, stored, labeled, and accessible at all times. 
• Maintains confidentiality and grants access to documents as appropriate.
• Maintains prompt and reliable attendance in order to successfully perform the duties of the job.

Requirements

Equivalent Education/Experience

• Bachelor's degree in relevant field 
• At least 5 years of related experience in a professional setting 

Knowledge/Skill/Ability

• Previous experience in construction administration, architecture, project management, or a related area
• Exceptional communication and interpersonal skills
• Ability to read blueprints and technical documents
• Excellent attention to detail and accuracy
• Highly organized, flexible, and able to prioritize effectively in a fast-paced environment 
• Able to work independently and as part of a team; enjoys working collaboratively
• Strong computer skills, with proficiency in MS365, digital imaging, and project management software

Competitive Salary & Benefits

• Competitive annual salary, depending on level of experience
• Health insurance
• Paid time off, Sick Time, Paid Holidays
• Dental insurance
• Vision insurance
• Flexible spending accounts
• 403(b) retirement plan and matching

Schedule Information:

• 9:00am - 5:00pm in office Monday through Friday (with occasional evenings and weekend hours as needed)

Please provide a full application and Cover Letter to be considered.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.