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PGAL is an international design firm specializing in architecture, interior architecture, engineering and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open and offers the opportunity to work on a wide range of project types.
We are seeking a reliable and detail-oriented Administrative Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management and office staff. The ideal candidate is a positive, proactive team player with a can-do attitude, someone who is flexible and self-motivated.
Responsibilities:
Include, but not limited to,
- Assist principals and staff in all administrative functions
- Answer/direct incoming phone calls and greet all office visitors professionally and courteously
- Maintain and assist with paper and electronic files
- Coordinate meetings, presentations, client management, and conference calls
- Assist with tracking and research of future clients, projects, markets, staff, etc.
- Prepare contracts and AIA documents
- Marketing assistance on proposals, conference attendance/coordination, office graphics and project photography, etc.
- Maintain building security by following procedures and maintain a clean reception area
- Receive and distribute mail and notifications for packages
- Prepare outgoing mail and arrange for outgoing deliveries by courier and FedEx
- Order food and assisting with office meetings, schedule lunch-n-learns, special inhouse events
- Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly
- Monitor and maintain office, toner, and kitchen/coffee supplies
- Coordinate and maintain offsite storage
- Coordinate vendor maintenance and repair
- Other duties as assigned
Qualifications:
- Must be a reliable self-starter and have a strong service-oriented demeanor
- High school education or equivalent
- 3 years of relevant experience in A/E/C or allied industry preferred
- Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (InDesign preferred)
- Experience with graphic design, AIA contracts, and Newforma is a plus
- Experience in a busy office environment
- Excellent verbal communication skills and phone etiquette
- Ability to work at a fast pace, handling multiple tasks efficiently and on time
- Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firm
- Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
- Must be legally authorized to work in the United States for any employer without sponsorship
PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401k, and profit sharing. We also offer paid leave inclusive of holidays and PTO.
PGAL is an Equal Employment Opportunity Employer: Females, Minorities, Veterans, and Disabled
PGAL is a VEVRAA Federal Contractor
An Equal Opportunity Employer Females/ Minorities/ Veterans/DisabledFull Time
Business Services
$46k-58k (estimate)
07/24/2023
07/01/2024
pgal.com
DALLAS, TX
100 - 200
1946
JEFF BULLA
$10M - $50M
Business Services
Legacy. Design. Service. Founded in 1946, PGAL is an international design firm specializing in architecture, interiors, engineering, and planning for a diverse portfolio of public and private sector clients. Renowned for outstanding client service and attention to detail, we balance innovative, responsive design solutions with a pragmatic, cost-conscious approach. This client-centered philosophy has earned PGAL repeat business and lasting relationships for more than 72 years. We work with clients on projects large and small, developing long-term relationships based on partnership and trust. Ev...ery project decision is made to serve the clients current and future needs. Each assignment is led by one of our hands-on principals and embraced by a carefully selected project team of seasoned professionals. These core groups collaborate with a staff of more than 300 architects, engineers, designers, and planners across 13 regional offices to create landmark, award-winning projects that completely satisfy our clients goals.
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The following is the career advancement route for Administrative Assistant/Office Administrator positions, which can be used as a reference in future career path planning. As an Administrative Assistant/Office Administrator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant/Office Administrator. You can explore the career advancement for an Administrative Assistant/Office Administrator below and select your interested title to get hiring information.