Description

Non-Exempt. Responsible for preparing monthly customer invoices in a timely manner for different kinds of services contracts (Fixed Price, Time Material, Fixed Unit Rate, among others, including input of project invoices and payment applications within the accounting system, and reconciling accounts receivable reports. Provide support to invoices and reconciliation with Service Billing File and propose required Project/Task/Timecard corrections and billing rates. Reconcile and resolution of long outstanding purchasing receipt issues with the assistance of the Corporate Accounts Payable Department for charges that affect billing. Responsible for reporting direct and indirect costs by project. Assist in preparation of monthly reports, and reconciliation with customers. Assist various audit requests related to Billing.

Duties

· Create invoices from contracts signed by the customer. Contracts call for specific billing instructions, which will be used to create a billing invoice and obtain all necessary approvals.

· Monitoring customer account details for non-payments, delayed payments and other irregularities.

· Process adjustments and credit memos ensuring proper approvals.

· Check the lockbox and apply customer payments to outstanding AR and attach a copy of the payment within the accounting system.

· Investigate and resolve customer queries.

· Provide weekly/month-end reporting as directed.

· Respond to auditor requests, reconcile financial data, and provide analytical tasks as requested by Finance, Operations, Project Controls and other Senior Management.

· Other duties as assigned.

Working Conditions

Office environment, some light lifting, bending, and reaching necessary. Job will require sitting approximately six to seven hours per day. 

Requirements

· Associate degree (AS) or equivalent from two-year college or technical school.

· One or more years related experience and/or training; or equivalent combination of education and experience.

· Experience with accounting software [preferably Microsoft Dynamics SL (formerly Solomon)] and MS Word.

· Strong Excel skills preferred (Sort & Filter, VLOOKUP function, Pivot Tables, etc.).

· Ability to work overtime as needed and sometimes without notice.

· Strong analytical and communication skills.

· Attention to details.

· Ability to work independently with minimal oversight.

· Be an effective manager of time, due in part to short turnaround times for billing.