Pennsylvania Trolley Museum (PTM) is seeking an enthusiastic and dedicated full-time Director of Finance & Administration, which is a key leadership role within the organization. This individual will be responsible for the financial and administrative operations of the Museum and ensuring compliance with all financial regulations. The successful candidate will be a hands-on and participative leader. This position is an Exempt Full-Time role, which reports to the CEO of the Museum.

DUTIES AND RESPONSIBILITIES:

Financial Management

• Manage and execute on the museum’s financial planning and budgeting processes.
• Develop and implement financial policies and procedures (including financial controls) to ensure compliance with all regulations and best practices.
• Analyze financial data and make recommendations to Sr. Leadership and Board (of Trustees) regarding financial performance and opportunities for improvement.
• Administer the museum’s accounting and reporting functions, including management of the general ledger, accounts payable, accounts receivable and payroll.
• Manage cash flow and financial risk, including forecasting and budgeting.
• Ensure timely and accurate financial reporting to internal and external stakeholders.
• Conduct financial audits and manage relationships with external auditors.
• Communicate financial constraints and controls, while providing guidance and support.
• Manage and develop a team of finance professionals (could include volunteers) that would include bookkeeping functions.
• Perform other duties as assigned.

Administration:

• Work closely and transparently with all external partners including third-party vendors and consultants.
• Responsible for selecting and managing various types of insurances critical for the museum (liability, facility, vehicle, etc.).
• Manage and oversee Employee Compensation & Benefits

POSITION REQUIREMENTS / QUALIFICATIONS:

• Bachelor’s degree in finance, accounting, or business administration.
• CPA or CMA certification preferred.
• Experience in non-profit or museum industry a plus.
• 7 years of experience in finance or accounting, with at least 3 years in management role.
• Strong knowledge of financial regulations and best practices.
• Experience managing budgets, forecasting, and financial analysis.
• Excellent communication and leadership skills.
• Ability to think strategically and make sound financial decisions.
• Experiences with financial systems and software.
• Strong analytical and problem-solving skills.
• Needs to be bondable.

REQUIREMENTS TO BE HIRED AND TO MAINTAIN THE POSITION:

• Have a flexible schedule that allows you to work during periods (including weekends and evenings) that is consistent with the Museum’s schedule of events.

About the Pennsylvania Trolley Museum:

The Pennsylvania Trolley Museum (PTM) is a nonprofit nationally significant trolley museum and unique heritage site located in southwestern Pennsylvania. Visitors are invited to ‘ride into the past’ on antique trolleys and discover one of the most transformative periods of American history through preservation, interpretation, special events, and educational programs. The Pennsylvania Trolley Museum (PTM) has seen tremendous visitor growth, with over 38,000 people walking through PTM’s doors in 2023! To more effectively connect with our visitors and provide them with a more rewarding educational experience, PTM opened a new Welcome & Education Center in November 2023 that significantly expands our education programs and special events and serve as our new “front door”. If you believe in building an enjoyable and rewarding educational experience and have a passion for making great things happen, we want to talk to you.

For Us, It’s a Mission:

The mission of the Pennsylvania Trolley Museum is to preserve and perpetuate its collection of historic transportation equipment, artifacts and archives and utilize the collection and other resources to provide an unparalleled immersive experience that brings the technology and culture of the Trolley Era alive through entertaining, educational and diverse programming.

Equal Opportunity Employer

Job Type: Full-time

Pay: $73,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 7 years

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Washington, PA 15301: Relocate before starting work (Required)

Work Location: In person