This position is responsible for welcoming/registering visitors, accepting and sorting all incoming mail and packages, and supporting various administrative projects. Additionally, this position will provide assistance for accounting/bookkeeping for the manufacturing and wholesale operations.

Essential Duties and Responsibilities include but are not limited to the following:

• Represents PennPak Solutions Inc professionally by greeting, screening, and directing visitors, employees, and potential employees in a positive, clear, and professional manner both in person and on the phone.

• Ensures visitor compliance with sign-in, and confidentiality to help ensure security and confidentiality of business operations are maintained.

• Provides administrative support to ensure efficient operation of office

• Manage phone calls and correspondence (e-mail, mail, packages etc.)

• Carries out administrative duties such as filing, typing, data entry, copying, scanning, etc

• Manages the front office to ensure supplies are available, stocked, and organized and a professional appearance is maintained.

• Order office and cafeteria supplies, maintain contact lists

• Confidentially handle, sort, and deliver mail to intended recipients daily to ensure timely delivery of mail.

• Other duties as assigned.

  Accounting/Bookkeeping:

• Bank Deposits: Accurately prepare and record deposits.

• Invoice Processing: Process incoming invoices with accuracy, ensuring timely approvals and payments.

• Payment Posting: Post payments to appropriate accounts, ensuring accurate record-keeping.

• Other bookkeeping assistance as needed.

Skills and Qualifications: 

• A 2-year degree with a business focus or similar work experience.

• Attention to detail is critical to success.

• Excel proficiency for data management, analysis, and reporting

• Excellent written and verbal communication skills.

• A strong desire to learn and create new work process, and the ability to adapt to rapid change in a start-up company