SPARE PARTS ADMINISTRATOR III (ONSITE)

Partner Therapeutics is a commercial biopharmaceutical company committed to improving the lives of patients with cancer and other serious diseases. Our dedicated team brings a rigorous approach to science, establishes deep partnerships with medical and scientific communities, and works tirelessly to expand potential treatment options and address unmet medical needs.

POSITION SUMMARY

The Spare Parts Administrator plays a critical role in our operations, ensuring the efficient management and coordination of spare parts inventory, procurement, kitting, and distribution. This position is responsible for maintaining accurate inventory records, processing purchase orders, liaising with suppliers, and collaborating with the warehouse teams to ensure the timely availability of necessary parts for maintenance and operations.

PRIMARY RESPONSIBILITIES

• Supports internal customers by coordinating both planned and unplanned work orders including reviewing maintenance records; procurement, inventory, and issuing of spare parts; creating work plan templates, events, job plans, and data templates.
• Oversees the entire spare parts inventory system, including ordering, stocking, distribution, and record-keeping.
• Performs regular inventory counts to ensure accurate stock levels and addresses any discrepancies in inventory records.
• Conducts reconciliations to ensure the accurate logging of parts used in the system.
• Researches vendors for part updates, manages purchase requests, and maintains accurate lead times within the AMS application.
• Prepares necessary parts kits for planned maintenance tasks, ensuring all required components are included and ready for use.
• Resolves “stuck” issues by ensuring timely issue escalation to Leadership and cross-functional teams: Applies learning from these events and leads the creation of new/updated systems, processes, programs to prevent similar situations in the future.
• Through self-education and external networking/participation in industry and professional organizations keeps abreast of current industry trends, compliance requirements, and best-of-class technologies relating to area of responsibility. Actively applies learned best practices, knowledge, and benchmarking to PTx projects and solutions.
• Pursues participation or leads project teams outside normal course of work (i.e. “collateral duties”) as they become available to support personal growth, connection, and business needs.
• Adheres to all applicable regulations and requirements including compliance with internal SOPs, GMP, Health and Safety, WISHA/OSHA, regulatory compliance, company policies, and employment-related laws and statutes.
• Successfully completes all mandatory Quality and Compliance training within required timeframes.
• This job description is not intended to be all-inclusive. Partners may be required to perform other related duties as required to meet the ongoing needs of the organization.

KNOWLEDGE, SKILLS, ABILITIES

Required:

• Strong knowledge of Computerized Maintenance Management Systems (CMMS).
• Ability to work effectively under extreme pressure to meet deadlines when the situation warrants.
• Detail-oriented with the ability to handle multiple activities simultaneously.
• Strong critical thinking, analytical, and problem-solving skills with the proven ability to formulate solutions to propel the organization forward.
• Resourceful with proven ability to lead, manage, and leverage an extensive internal network of stakeholders, team members, and external resources to plan and resolve issues. Strong, collaborative relationship management and interpersonal skills required to quickly gain confidence of stakeholders and team members.
• Possesses strong organizational and prioritization skills to maintain a high level of productivity and priority-setting in order to complete assignments on-time and on-budget.
• Excellent soft skills including a bias towards action, the ability and willingness to give and receive constructive feedback, is comfortable working within a diverse team and across multiple functions, exhibits a consistently constructive attitude, and is adaptable and at ease with handling unexpected change and challenges.
• Strong written and oral English communication skills are required for this highly collaborative role. Proven ability to make clear, effective, and persuasive presentations to audiences at various levels of expertise required. Skilled at leading effective meetings.
• Solid software skills essential including Word, Excel, PowerPoint, and Outlook; ability and willingness to quickly adopt other job-specific applications will be necessary.

Preferred:

• Proficient user of Maximo or similar Enterprise Asset Management (EAM) systems.
• Knowledge of FDA and GxP regulatory requirements.
• Software application experience with Smartsheet, MS Project, and SharePoint.
• Project management experience or formal training.

EXPERIENCE & EDUCATION

Required:

• High School diploma or GED.
• 5 years of progressively responsible, relevant work experience.
• 2 years of inventory management experience.

Preferred:

• 3 years of experience with Asset Management Systems (AMS).
• 3 years of inventory management experience.
• Experience working in a cGMP Manufacturing Facility/environment.

PTx is committed to the principles of competitive and pay equity forall ofour Partners. The current pay range for this position is $66,500 - $113,500: Offers are made within the base pay range applicable at the time. Your salary will vary depending on several factors including your qualifications and experience.In addition to medical, dental, vision, FSA/DCA, HRA, disability, and life insurance coverage, all full-time, regular Partners enjoy a casual, and Hybrid or Remote workplace program for many roles. We offer a terrific compensation/benefits/perks package which includes pre-IPO options, annual cash bonuses, 401k matching, free parking or Seattle-area ORCA pass, tuition assistance, plus rewards for achievement and contribution. To support a healthy work-life balance we also provide a gym subsidy, wellness participation programs, and a generous vacation, sick, and holiday paid time off program in addition to a paid shutdown between the Christmas and New Year’s holidays.

Partner Therapeutics is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state, or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities, and termination.