Position Summary:: :
This position will be responsible for processing all aspects of weekly payroll for employees and provides administrative and clerical support to the Human Resources department. The ideal candidate is organized, detail-oriented, has excellent interpersonal skills, and is able to work in a face-paced environment.
Pacific Shipyards International, LLC. Expectations of Employee:::

• Is committed to the company values and adheres to all policies and procedures.
• Perform duties of his/her job and as assigned by Management.
• Maintain a positive and respectful attitude and conduct her/himself with integrity and in a polite, professional manner treating customers and co-workers courteously and respectfully.
• Communicates regularly with Officers, managers & Supervisors about the different divisions and department’s issues.
• Consistently be on time for work, meetings and appointments and deliver work projects by assigned due dates.
• Maintain assigned work areas in a clean and orderly fashion.
• Maintain and ensure the safety of all assigned equipment.
• Perform all duties in conformance to appropriate safety and security standards.
• Meet productivity goals and quality standards as set by management.

Essential Duties & :Responsibilities:::

• Process manual timecards and worksheets to insure accurate and timely running of union and non-union payroll.
• Perform payroll duties requiring knowledge of standard practices used in the preparation, distribution, and maintenance of payroll and payroll records.
• Ensure that all payroll transactions are processed timely and accurately.
• Prepare special payments, complex pay and payroll deduction calculations ensuring compliance with company policies, union contracts and federal and state regulations.
• Review payroll documents for compliance with policies and procedures.
• Verify accuracy of data entry and computations of withholding tax, deductions, and overtime compensation.
• Identify, research, and assist in the resolution of payroll related discrepancies.
• Stay current on regulatory, legal, and other payroll developments to foresee and/or address payroll initiatives and issues.
• Research and effectively communicate, both verbally and in writing, with employees and departments.
• Accurately calculate and process union retro payments as required.
• Ensure records are maintained according to record retention requirements.
• Prepare stop payments, void checks, direct deposit reversals and overpayment collections in accordance with company, federal, state and union regulations.
• Ensure accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, time off accruals, etc.
• Answering employees’ questions and concerns regarding payroll.
• Entering employee information and payroll data into the system.
• Prepare monthly union reports.
• Review employee time information from timekeeping system for accuracy and completeness and follow up on missing or unapproved timesheets.
• Provide support to the HR team with various tasks as needed

Qualification/ Requirements::

• Strong organizational skills and attention to detail.
• Effective communications skills, in writing and verbally.
• Ability to monitor strict deadlines and plan, coordinate and execute assignments.
• Proficient in Microsoft Office or similar software with the ability to learn new or updated software.
• Knowledge of Microsoft Excel.
• Ability to work independently and follow directions.
• Ability to analyze and interpret data.
• High level of confidentiality required.
• SAGE 300 experience preferred.
• Data entry, payroll processing, clerical experience.
• Understanding and working knowledge of payroll processes and systems, preferably in a union environment.
• Knowledge of state and federal payroll regulations.
• Previous experience processing union payroll preferred.
• Knowledge of payroll software is beneficial.
• Ability to function well in a high-paced environment and multiple competing priorities.

Education/Training::

• High school diploma with at least five years of relevant experience required OR Associate’s degree with at least three years of relevant experience

• Bachelor’s degree in business administration or related field preferred.

• Three to five years of experience in an administrative role.

Additional Information::

• Must show proof of your legal right to work in the United States.
• This position requires US Citizenship due to clearance required for base access.
• Must be able to successfully obtain a Transportation Worker Identification Credential (TWIC)
• Must be able to successfully obtain a Defense Biometric Identification System (DBIDS) Credential to gain access to federally controlled work sites.
• All candidates must submit to and pass a post-offer drug screening and a background check before employment begins. Failure to complete any of these steps will result in disqualification.
• Valid State of Hawaii drivers’ license in good standing

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.