Position Title: Payroll Auditor I

Department: Audit Department/ Collections Representative

FLSA: Non-Exempt

Reports to: Payroll Audit Supervisor & Collections Representative

Description

Responsible for performing payroll audit functions as required by the Client/Administrative Service Agreements. Assist the Payroll Audit Supervisor & Collections Representative in ensuring the timely completion of assigned department responsibilities and projects and ensuring the department is complainant with policies and procedures that are assigned to the department.

Skills / Knowledge Requirements

· Associate degree (or higher) in Accounting (or equivalent combination of education, professional training, or work experience which demonstrates the ability to perform the duties of the position)

• 1 year of work experience in an office environment
• Proficient in Microsoft Word and Excel
• 10 Key by Touch
• Strong verbal and written communication skills
• Excellent customer service skills
• Detail oriented with strong organizational, analytical and multi-tasking skills
• Must be able to travel to the neighbor islands and may be required to stay overnight
• Must have a valid Hawaii driver’s license and a vehicle to drive to client offices and may be required to rent a car while traveling to the neighbor islands
• Must own a cellular phone

Duties

· Drive to and from client’s place of business for scheduled audits

· Conduct audit of client’s payroll records at client’s place of business, which may include neighbor island clients

· Ensure company equipment and data are safeguarded against theft and damage, especially while traveling to and from and at the client’s place of business

· Prepare and complete written audit report

· Prepare and administer appropriate correspondence with the client

· Communicate with client via phone or email as needed

· Complete special audits and projects for delinquent clients on demand

· Maintain audit and delinquency tracking logs and coordinate timely follow up of pending audit and delinquency items

· Communicate via cell phone with department supervisor and lead when out of the office for a client audit

· Assist in the preparation of quarterly audit reports for trustee meetings and quarterly billing schedules

· Assist in the preparation of annual trustee reports

· Assist with collection efforts, including preparing delinquency reports

· Assist the Employer Control department with vacation discrepancies and annual vacation payout distribution

· As assigned by immediate supervisor

Other Duties

· Complete special audits and projects as needed for delinquent and new employers on accelerated timelines

· Conduct payroll audits on employers following guidelines as set forth by Department Policies and Procedures

· Review and prepare correspondences to employers, unions, and fund professionals

· Review and maintain audit files to ensure compliance as required by Client/Administrative Service Contracts

· Assist the Employer Control department on special matters including billing and collection efforts

· Assist in conducting new Employer and Refresher Orientations as needed by employers

· Assist in resolving contract issues between the Union and the employer as needed

· Assist with obtaining detailed information during audits for delinquent employers

· Assist with the lunch and supply deliveries for meetings

· Assist with the arrangement of the conference rooms for meetings

· Assist with home visits as requested by other departments

Physical Demands

· Drive to client or various locations for attendance of duties requirements

· Travel to the neighbor islands and mainland travel may involve early morning flight departure and evening flight return

· Neighbor island and mainland travel may require driving a rental car to locations and to stay overnight or longer as required

· Carrying, loading and transporting supplies, deliveries

· Lifting and carrying file boxes within the office

Working Conditions

· Indoors, air-conditioned office

· Conditions will vary at client locations

Work Shift

· Monday to Friday, 8:00AM – 4:00PM, 1-hour unpaid lunch

· The duties assigned may involve situations that will require over time.

· Weekends as needed for client meetings, benefit fairs or educational conferences.

Job Type: Full-time

Pay: $22.00 per hour

Expected hours: 22.00 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work setting:

• Office

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Honolulu, HI 96814 (Required)

Work Location: In person