Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture, and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Job Functions / Responsibilities

As the PACCAR Event Specialist, you’ll provide event management services for executive meetings including the annual Stockholder Meeting. The position will also be responsible for coordinating all trips utilizing PACCAR assets. In the event management role, attention to detail and self-initiated planning for potential event variations or disruptions is essential. The anticipatory planning mindset is key to success in planning for executive meetings. For the trip coordination portion, attention to detail and strong interpersonal skills will be essential.

Duties:

• Event Management:
  • Destination research and venue sourcing
  • Research and source vendors
  • Manage contract review with internal stakeholders.
  • Manage outside vendors (rentals, AV providers, catering teams, etc.).
  • Plan and manage logistics of domestic and international events including venue selection, food and beverage planning, A/V arrangements, and coordination of event materials and communications.
  • Manage related budgeting and forecasting for events.
  • Reconcile event charges including cross-charging of other departments.
  • Manage dynamic teams for various events, with both internal and external team members.
  • Manage communication to all stakeholders (in-person, phone and electronically) to both internal and external customers, including PACCAR Board Members.
• Coordinate trips involving corporate lodge and yacht:
  • Act as liaison between
    • Staff/crew
    • Hosts/trip coordinators
    • Hotel
    • Ground transportation
  • Maintain trip information and details throughout season.
  • Update SharePoint sites, host/guest instructions.
  • Interact with and assist customers at all levels within the organization.

Qualifications & Skills

• 2-4 years of event or hospitality industry experience.
• Bachelor's degree required
• Must be detail-oriented, with effective organizational and project management skills, including the ability to manage multiple projects/tasks and deadlines simultaneously in a fast-paced, deadline-driven environment.
• Must be a self-starter, with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgment and decision-making skills.
• Excellent customer service and interpersonal skills as the position will be interacting with senior leadership and the PACCAR Board of Directors.
• Demonstrated ability to establish a positive working relationship with internal and external customers.
• Contract negotiation and budget management experience
• Ability to travel domestically and internationally as needed up to 20% as well as to work evenings and weekends based upon event demand.
• Must possess excellent written and oral communication skills
• Applicant must have excellent MS Office suite skills (Word, Excel, Outlook) and be very comfortable working in a Windows environment.
• SharePoint site experience, creation experience is a plus.
• Microsoft Teams, Microsoft Live Events, Microsoft Webinars, and Microsoft Stream experience is a plus.

Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position is also eligible for a holiday gift.

Additional Job Board Information

PACCAR is an E-Verify and Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors including your education, training, or experience. The salary range for Events Specialist role is $72,200 - $108,000 annually. Additionally, this role is eligible for the full range of benefit options listed above.