Administrative Coordinator

Office · Fort Myers, Florida

Owen-Ames-Kimball Company (O-A-K) is an employee-owned, Florida-based corporation providing construction management services to Southwest Florida since 1982. O-A-K has completed thousands of building projects, including schools, medical facilities, public buildings, churches, banks, restaurants, airports, roadwork, and recreational projects. O-A-K is proud of our ecologically conscious approach to building.

Administrative Coordinator

Core strengths: Written communication, attention to detail, multi-tasking, excellent interpersonal skills

• Assist the Director of Operations, Director of Preconstruction, and Safety Director with daily job functions and initiatives
• Coordinate and collaborate with our internal Safety Committee and manage and implement safety procedures as agreed upon by our Regional and Corporate committees
• Scheduling: Facilitate the scheduling, tracking and coordination of meetings and appointments
• Documentation: Create meeting agendas, take minutes, and facilitate applicable follow-up to ensure tasks are carried out
• Permitting: Assist in any permitting needs and coordination, and have knowledge of the innerworkings of each entity or how to find the information
• Planning: Contribute to organizational planning, help management to be effective in their roles

• Records management: Prepare instructional materials, maintain training records, complete, and submit required reports
• Greet clients and visitors to make them feel welcome and comfortable
• Vendor communication: Serve as point of contact between vendors and participants
• Talent Acquisition and Development: Serve as main point of contact, assist in, and participate in seeking out career fairs and community events, scheduling interviews, manage and coordinate registration for professional development for the team
• Make sure equipment and resources are in good working order by completing preventive maintenance requirements, and ensure conference rooms and other meeting spaces are prepared prior to use

Required Skills

• Minimum of two years administrative experience
• Ability to prioritize and work effectively under pressure
• Excellent interpersonal skills
• Outstanding written and oral communication skills
• Microsoft Office, high proficiency
• Reporting skills
• Organization

Excellent total compensation package includes competitive health and welfare benefits, generous profit-sharing/401k plan, Owen-Ames-Kimball Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Qualified applicants who are offered a position must pass a pre-employment substance abuse test and employment background check.