Contracts Administrator

The Contract Administrator / Construction Coordinator is a professional who ensures ongoing knowledge and compliance with all subcontractor and consultant contracts beyond initial implementation and throughout the full-cycle billing.

Role & Responsibilities

· Prepare contracts with subcontractors / subconsultants per the contract review process.

· Assist in the collection and verification of Certificate of Insurance for each project.

· Ensure subcontractors have corrected all deficiencies identified by the project team.

· Maintain an organized process for the safekeeping of contracts and other related documentation for construction jobs.

· Request various project related proposals (Soils, Environmental, Structural, Planning, Civil, Landscape, and Electrical)

· Coordinate plan submittals, disbursement of plan review redlines/comments, secure plan approval, process Approvals to Constructs (water, sewer, & reuse), and Notice of Intent.

· Dry utility plan coordination of utility provider to obtain agreements for design & construction

· May secure, place and monitor financial assurances and licenses for Land Development.

· May perform general administrative duties including preparing and following up on correspondence,

· check requests, legal documents, various agreements, memos and other similar documents; processing project related mailings and/or various project notifications.

· May answer, screen and direct department telephone calls; may act as back up for Receptionist.

· Performs other duties as assigned and may include providing administrative support to other

· department(s).

· Work with project managers & subcontractors on plan submittals for permits to include dust, Notice of Termination and all civil R/W permits.

· Prepare check request forms for clients.

· Prepare project close out packages for clients & jurisdictions.

· Coordinate plan orders for project managers, land managers and vice presidents.

· Attend and/or chair weekly project meetings designed to coordinate the work.

· Note: Job Description is subject to change at any time and may include other duties as assigned

Job Specifications:

· Knowledge of various Jurisdictional and Municipality plan review process preferred.

· Coursework and/or graduating from accredited college or university in Business preferred. Experience may waive Education preference.

· Ability to read and comprehend development and utility plans preferred.

· Over 2 years of experience working in Land and/or project management/administration preferred.

· Detail oriented with strong organizational skills to coordinate with others to complete required tasks in timely manner.

· Strong communication skills (written and verbal) and ability to deal with individuals at all levels and to solve problems.

· Stable work history and strong work ethic preferred.

Job Type: Full-time

Pay: $27.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Ability to Relocate:

• Phoenix, AZ 85008: Relocate before starting work (Required)

Work Location: In person