Why OCTA:

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future.

OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs.

We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents.

Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

Overview:

Under general supervision, performs a wide variety of complex and responsible clerical and administrative duties supporting the Marketing and Public Outreach department.

This is a non-exempt position in Salary Grade L: Min $29.19 – Mid $34.77 – Max $40.34 per hour. The starting salary will be within this range based on qualifications.

This posting will remain open until filled.

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency.

Has Technical and Professional Expertise: Has the technical skills, product knowledge and professional skills to do the job.

• Develops and prepares a variety of correspondence, reports, spreadsheets, memoranda, meeting minutes, presentations and other materials. Arranges meetings, conferences and travel, as required.
• Establishes and maintains complex interrelated filing systems. Maintains documents regarding payroll and personnel for the staff in assigned functional area(s).
• Plans and coordinates departmental events including, but not limited to, quarterly meetings, conferences and agency seasonal activities.
• Performs a variety of clerical, secretarial, and administrative duties in support of multiple functional areas, including proofing Board agenda items and composing and editing correspondence independently or from oral/written instructions. Reviews and proofs documents, records and forms for accuracy, thoroughness and conformity with applicable rules and regulations.

Customer & External Focus: Markets his/her workgroup effectively and influences others in the organization.

• Assists callers by relaying messages, answering questions, responding to requests, resolving problems, explaining policies and procedures, and referring callers to others as appropriate.
• Serves as a liaison with the general public, division and other agency personnel, the Board of Directors, community agencies and government representatives, resolving moderately complex questions and problems.

Drives for Results: Operates with speed and intensity, translates long-term goals into immediate actions.

• Assists in the preparation of the department budget, including collecting and compiling budget data, verifying the accuracy of budget information, and processing requisitions, contracts and invoices.

Works in a Collaborative Manner with Others: Works in a collaborative manner with others, helps resolve unproductive conflict.

• Serves as back-up for others in assigned functional area which may include providing temporary coverage.

Any combination of education and experience equivalent to a high school diploma and a minimum of six years of administrative experience, three of which are in a related area. Related education preferred.

Working Conditions/Physical Activities:
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

Compensation and Benefits:

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.