BusinessOfficeManager (BOM)

Are you looking for a fulfilling career where you can make a difference in people's lives? Look no further than Villa Healthcare! We are thrilled to announce that we are hiring a Business Office Manager to join our team of compassionate caregivers. With new management, there has never been a better time to join the Villa family.

Don't miss out on this incredible opportunity to join the Villa Healthcare family and make a real difference in the lives of others. Apply today and take the first step towards a rewarding career as a BOM with Villa! 

Why Join the Villa team?

• Medical, dental, and vision insurance
• Paid vacation and holidays
• Paid sick time
• Tuition reimbursement 
• 401k with Employer match 
• Employee discounts through VillaPerks

POSITION SUMMARY:

TheBusinessOfficeManagerisakeyandvisibledepartmentsupervisorworkingdirectlywithallresidents,familyandemployees.TheBusinessOfficeManagerisresponsibleforthetimelyinputofinformationwithintheaccountingsystemsatthenursingfacilityandthosewhichinterfacewiththehomeoffice.TheBusinessOfficeManagerisdirectlyinvolvedinthemaintenanceofaccurateandcompletetrustaccountingrecords,censusinformation,billingandresidentaccountsreceivablestatements,wagespaidtoemployees’payrollandinvoiceprocessingforthenursingfacility.TheBusinessOfficeManageristheprimaryindividualresponsibleforthetimelycollectionofaccountsreceivablefromallpayorsources.FollowsallVilla’spoliciesandprocedures.

ESSENTIAL FUNCTIONS:

1.Census,BillingandAccountsReceivable

•Collatescensusinformationfromthenursingfloors,ensurestheaccurateandtimelyreportingofthecensusintheBillingsystemandCensustrackingsystem.Reconcilescensusonadailybasistoensureaccuracy.

•Inputsresidentfinancialinformationwithinthebillingsystemandmaintainsaccurateandcompletefinancialdataforeachoftheresidents,bothinthecomputersystemandahardcopyinresidentfiles.

•Reviewsbillingsgeneratedbythehomeofficeand/orisresponsibleforthedirectbillingof certainpayors(suchasMedicaid,etc.)

•Isresponsibleforthetimelycollectionofallaccountsreceivable.FollowsupdirectlywithslowpayorsandinitiatescollectionactionswiththeassistanceoftheAreaControllerandCollectionSupervisor inthe home office. This willnecessitate dealings with MedicareandMedicaid billingpersonnel.

2.TrustAccountRecords

•Maintainstrustaccountrecords.

•Providesstatementsforresidentsinatimelymanner.

3.Payroll

•Collates,verifies,obtainsfinalapprovalfromAdministrator,andsubmitsallpayrollhourstohomeoffice.

•Maintainsaccurateemployeerecords.

•Establishesandtracksbenefitsforthestaff.

4.AccountsPayable

•Accuratelycodes,verifiesgoodsandservicesrendered.Ensuresallinvoicesareproperlyapproved,copiedforrecordpurposesandbatched/senttohomeofficeinatimelymanner.

•ReviewstheAPDistributionreports.

5.*Complies with laws and regulations applicable to position and acts in accordance withVilla’sCorporateComplianceProgram.

6.Supervisesandtrainsotherbusinessofficepersonnel,ifrequired.

7.HIPAA

•FollowsandadherestoVilla’spoliciesandproceduresimplementingHIPAArequirementsfortheprivacyandsecurityofprotectedhealthinformation.

•Usesand/ordisclosesonlyminimumamountofProtectedHealthInformationnecessarytocompleteassignedtasks.

•Reportsallsuspectedviolationofcompany’sHIPAApoliciesorprocedurestoFacilityPrivacyDesignee.

MINIMUM QUALIFICATIONS:

Education:HighSchooldiplomaorequivalent.

Experience:Firstlevelaccounting,orbasicbookkeepingcourseorpriorlongtermcarebookkeepingexperienceisstronglyrecommended.

Skills,KnowledgeandAbilities:

• GeneralcomputerliteracyandgoodknowledgeofMicrosoftOutlook,ExcelandWord.
• Workingknowledgeofofficemachines(copier,fax,phonesystems,etc.)
• Goodorganizationalandcommunicationskills.
• Abilitytorelatepositively,effectivelyandappropriatelywith residents,families,communitymembers,volunteersandotherfacilitystaff.
• Possessspecialinterestin,andapositiveattitudeabout,workingwithlong-termcareresidentsandtheelderly.
• Abilitytoread,write,speakandunderstandEnglish.

SHARED CODE OF CONDUCT:

B.E.T.T.E.R. is Villa's Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa’s B.E.T.T.E.R. standards every day: Be Welcoming To All, Establish a Relationship, Trust & Respect, Teamwork, Engage & Communicate & Recognize.

This description has been prepared to assist individual VILLA Facilities in evaluating various classes of responsibilities, skills, and working conditions. Facilities are independent Limited Liability Companies are free to amend or promulgate other guidelines. This job description indicates the kinds of tasks and levels of work difficulty required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under supervision. Nothing contained herein is intended or shall be construed to create or constitute a contract of employment or establish employment at will between any employee or group of employees and the facility. The facility retains and reserves any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

Villa Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender age, disability or any protected applicable right under the National Labor Relations Act. 

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