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Odyssey Systems Consulting Group, Ltd.
Bedford, MA | Full Time
$108k-142k (estimate)
3 Months Ago
Office Administrator
$108k-142k (estimate)
Full Time | IT Outsourcing & Consulting 3 Months Ago
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Odyssey Systems Consulting Group, Ltd. is Hiring an Office Administrator Near Bedford, MA

Position Summary

Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist providing support to the HNJ Special Projects Division. This is a full time position located at Building 1614 Hanscom AFB, Bedford, MA

Responsibilities

Duties include, but not limited to: 

  • Ensures the leadership is kept informed of all issues of interest that relate to the mission of the organization
  • Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of program events
  • Drafts documents for the approval and signature of leadership
  • Disseminates program policy and specific initiative guidance for members of the organization
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
  • Maintains scheduling documents and requirements for video and online conferencing set up and execution
  • Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
  • Maintain appointment calendars and conference room schedules
  • Answer telephones, forward messages, and provide responses to routine queries
  • Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
  • Provide inputs and recommendations regarding administrative and office management processes and procedures
  • Assist with preparation of and updates to program office file management documents
  • Assist in the preparation of agendas, reports and briefings for staff meetings
  • Assist Government with management of organization’s workflow
  • Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
  • Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries 

Qualifications

Minimum Required Qualifications:

Citizenship: Must be a US citizen

ClearanceAbility to Obtain and Maintain a Secret Level Clearance

Education: High School Diploma or equivalent

Years’ experience: 5-7 years of experience

Preferred Qualifications:

Education: Bachelor's Degree in a related field

Years’ experience: 12 years of experience in the respective professional dicipline, five of which are in the DoD

Additional Information:

Location: Duties will be performed onsite with Air Force Customer at Hanscom AFB facility.

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Company Overview

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Job Summary

JOB TYPE

Full Time

INDUSTRY

IT Outsourcing & Consulting

SALARY

$108k-142k (estimate)

POST DATE

01/12/2024

EXPIRATION DATE

04/15/2024

WEBSITE

odysseyconsult.com

HEADQUARTERS

WAKEFIELD, MA

SIZE

200 - 500

FOUNDED

1997

TYPE

Private

CEO

MICHAEL SWEAT

REVENUE

$50M - $200M

INDUSTRY

IT Outsourcing & Consulting

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About Odyssey Systems Consulting Group, Ltd.

Odyssey is a provider of program management, system engineering and medical research services for the government and private sectors.

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Proven experience as an office administrator, office assistant or relevant role.

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