Description

Odyssey House is seeking a Strategic Assistant to join our Administration team!

Summary: Odyssey House's Mission is "Empowering people to heal and build better lives." We are dedicated to helping individuals and families reclaim their lives through effective substance use treatment, prevention, and mental health services. Our programs address education, job skills, healthcare, sober housing, behavioral management, and aftercare support to ensure lifelong success. We are proud to be the largest treatment provider in Utah, with the most innovative programs available. ‘We Are Recovery,’ and we mean it with all our hearts.

Location: Salt Lake City

Compensation: $45,000 - $65,000 (DOE)

Full-Time Benefits:

• $9k per year tuition eligible
• Access to 24/7 EAP program (Employee Assistance Program) for Mental Health support and more!
• Opportunities for paid continuing education/training
• Monthly incentives and awards
• Flexible scheduling
• Casual dress and atmosphere
• Opportunities for bonuses, awards, raises, and promotions
• Incredible health insurance (medical, dental, vision, FSA, long and short-term disability)
• Immediate eligibility to participate in our 403(b)-retirement plan, Employer 100% match up to 5% after 1 year
• 35 paid days off (additional PTO accrual after 1 year)
• Stay well! If you have sick time left over at the end of the year, we will convert 1/2 of the remainder to vacation
• EXTRA time off and gift packages for PT and FT staff that stay more than 90 days! 
• Sabbatical Program - where we pay you to take a vacation after 5 years of service! 
• On-Demand Pay - Get a portion of your paycheck early for hours already worked! (conditions apply)
• UTA free passes available for your work commute 

We are seeking a detail-oriented individual with demonstrated experience in project planning and proficient problem-solving abilities to excel in this role.

Responsibilities:

• Administrative Support: Support the VP of Operations with managing schedules, organizing meetings, and handling correspondence.
• Communication: Serve as a point of contact for internal and external communications, including answering phone calls, responding to emails, and drafting correspondence on behalf of the executive.
• Documentation and Reporting: Assist with preparing reports, presentations, and other documents as needed. This may involve gathering data, conducting research, and creating and formatting documents.
• Project Coordination: Coordinate special projects and initiatives as the executive assigns, which may involve liaising with other staff members, volunteers, or external partners.
• Project Assistance: Work closely with the VP of Operations to manage projects efficiently, providing essential support in problem-solving, data collection, and tool management to ensure smooth project execution.
• Budget and Expense Management: Assist with tracking expenses, creating check requests, and maintaining financial records.
• Information Management: Maintain organized filing systems and databases to ensure efficient access to information and documents.
• Confidentiality and Discretion: Handle sensitive information with discretion and always maintain confidentiality.
• Other Tasks as Needed: Handle various ad hoc tasks and responsibilities as they arise in order to support the smooth operation of the organization and the executive's office.

Requirements

Education/Prior Experience Required:

• Preference will be given to candidates with a degree in a related field, two years of related employment, or a program graduate recommended by staff for employment. Must have excellent customer service skills and a sales background.
• Willingness and ability to pass a criminal background check
• First Aid and CPR Certification (available at Odyssey House)
• Must comply with annual TB tests, Flu, and other immunizations as required
• Must meet employment eligibility
• Must be able to work variable shifts as needed

All employees of Odyssey House are required to adhere to: Odyssey House mission, philosophy, and scope of service; Division of Human Services Code of Conduct and all other relevant service contract requirement standards; ensuring a safe environment for all clients and staff; providing exemplary customer service to both internal and external customers; fostering a positive work environment; ensuring high-quality client care within the scope of the assigned position. 

EEOC Statement: Odyssey House is an equal-opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.