Job Details

POSITION SUMMARY:

The Department Coordinator for the Youth Program is responsible for organizing and maintaining the operational functions of the Youth programs and to serve as a liaison and resource for students, faculty and staff in the department's overall function. This position functions as an alternate for the face and voice of the Director when not immediately available.

REPRESENTATIVE RESPONSIBILITIES:

The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The day-to-day duties required of this position may vary.

• Assist with answering general questions in the lead up to program kick off
• Assist with the scheduling of classes and programs for all Summer Youth programs 
• Responsible for upkeep of spreadsheets regarding valuable student information such as: food allergies, medical insurance, waivers and contact students for submission of information if needed
• Assist with overall camp planning – transportation, activities, food, tickets, permits, etc
• Attend/Assist orientation/registration days throughout Summer 
• Day to day contact with parents and students in non-emergency situations 
• Supervise day to day operations on location/on campus when Director is not present
• Supervise students well being and overall program engagement 
• Communicate any actual or anticipated obstacles with Director and support in managing them
• Obtain and organize attendance for each class
• Distribute weekly schedules to instructors
• Perform Receptionist duties and facilities support
• Maintaining flexibility amongst competing priorities and last minute changes
• Support Youth Office, Admissions, Post Department, Residential Director and or Equipment Room
• Assist with program start dates and graduation preparation
• Organize and maintain Office supplies and materials
• Respond to any inquiries by phone or email from students, parents or staff in timely manner 
• Assist with other duties as assigned by Camp Director, Assistant Director, or Senior Administration

KNOWLEDGE AND COMPETENCIES:

• Strong interpersonal and communication skills. 
• Creative thinker with the ability to manage multiple projects
• Ability to work with diverse groups of students, staff, parents and community members
• Event planning background and or highly organized
• Ability to think creatively and quickly to solve problems 
• Bachelor's degree preferred
• Experience and or comfortable working with teenagers and kids is a MUST
• Minimum 21 years of age

EXPERIENCE, EDUCATION, CERTIFICATION:

• Bachelor’s degree preferred
• Intermediate proficiency with Microsoft Suites, Google Suites, Excel
• Film/video production experience strongly preferred.

REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND/OR SOFTWARE USED:

The following machines, tools, equipment and / or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and / or software used will vary.

• Occasional overtime

ENVIRONMENTAL / ATMOSPHERIC WORKING CONDITIONS:

The following environmental / atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.

• Outdoor/Indoor Film Set environment.
• Office environment.