Job Details

POSITION SUMMARY:

NYFA at Harvard is looking for an organized, skilled, and efficient Equipment & TA Manager. The Equipment & TA Manager is responsible for hiring, training, and supervising the Technical Assistants (TAs) who assist and advise students in the production of digital film shoots. TA’s are role model figures for our energetic, artistic student body, and must commit to helping maintain an educational, safe, and fun environment for the campers. It is theEquipment & TA Manager’s responsibility to ensure all TA’s understand their role and to intervene and provide feedback when they [TAs] are not fulfilling their job responsibilities in a satisfactory manner. Additionally, this position will oversee the coordination and maintenance of equipment used on a daily basis for the summer programs as well as transportation of campers to and from campus when necessary.

The Summer Programs at Harvard offer workshops in filmmaking, acting, photography, musical thearte and animation and include Teen Summer Camp offerings for campers aged 14-17 years old. TA’s are role model figures for our energetic, artistic camper body, and must commit to helping maintain an educational, safe, and fun environment for the campers.

Effective Dates: Part Time: 4/22/2024 to Seasonal Full Time: 06/17/2023 to 8/6/2024

REPRESENTATIVE RESPONSIBILITIES:

The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The day-to-day duties required of this position may vary.

• Facilitate and oversee all aspects of the hiring process for Technical Assistants (TAs)

• Develop an onboarding process for newly hired TAs (Training, orientation, uniform distribution, etc.)

• Establish & oversee execution of safety protocols and shooting guidelines to ensure an effective production environment that guarantees quality deliverables for students

• Develop and implement standard operating process for equipment check-outs for shoot days

• Determine equipment needs for classrooms and ensure classes are prepped on a daily basis

• Catalog equipment and maintain inventory for the duration of the summer programs

• Ensure equipment is in working condition and process replacement requests, when needed

• Create and maintain effective channels of communication with the Edit Lab

• Schedule TAs in accordance with classroom needs, after class activities, drop off and pick up

• Coordinate with Teen Residential Director for airport-run needs, and schedule accordingly

• Coordinate with the Director of Summer Programs to determine additional TA scheduling needs outside of instruction and transportation, such as registration, orientation, graduation, etc.

• Maintain various logistics necessary to ensure the smooth running of production, including airport pick-ups, graduation screenings, etc.

• Assist with build out and classroom set-up before the program and breakdown after the program

• Approve and review TA staff payroll biweekly

• Maintain on-call availability throughout the duration of the camps, including weekends

KNOWLEDGE AND COMPETENCIES:

• Excellent interpersonal skills with demonstrated ability to develop and maintain positive working relationships with individuals from diverse backgrounds including students, faculty and staff.

• A strong commitment to and enthusiasm for engaging with young artists and mentoring their artistic ambitions and talents

• Ability to work hard, responds to emergencies, and always maintains the safety and educational environment for the students

• Strong technical grasp of digital cinematography

• Strong technical grasp of film equipment such as HMC, 5D Mark II, C300, shotgun mics, tripods, onboard shock mounts, c-stands, boom poles, etc.

• A basic understanding of all summer programs

• A working grasp of Final Cut, Avid and Adobe Premiere is a plusUnderstand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions

• Ability to work independently with minimal supervision

• Excellent written and verbal communication skills

• Excellent skills in database management and record keeping

• Excellent organizational skills and attention to detail

• Strong customer service skills with the ability to meet and serve the public, both in person and by telephone, tactfully and effectively

EXPERIENCE, EDUCATION, CERTIFICATION:

• Film/Video Production Experience

• Valid Driver’s License

• Prior experience of a NYFA Technical Assistance position preferred

• Experience working in a fast paced multitasking result driven environment

• Attention to detail and team member mentality

• Advanced proficiency Microsoft Office Suites and GSuite.

REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND/OR SOFTWARE USED:

The following machines, tools, equipment and / or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/ or software used will vary.

• Zoom

• Microsoft Office Suite - Word, Excel, Power Point

• Google Suite Google Docs, Sheets, Slides, Drive, Mail

• Apple Products (i.e. Mac, iPad, etc.)

• Adobe Photoshop, Premiere, After Effects, Acrobat Reader preferred

• Film equipment, including , but not limited to 5D Mark II, HMC 150, shotgun mics, tripods, onboard shock mounts, c-stands, boom poles, etc

• Office equipment including, but not limited to computer, phone, fax machine copier, and calculator

ENVIRONMENTAL / ATMOSPHERIC WORKING CONDITIONS:

The following environmental / atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.

• Office Environment, Outdoor/Indoor Film Set environment: Film Shoots.

• Ability to lift, carry, push and/or pull documents/boxes weighing up to 25 lbs.

• Ability to climb a ladder, standing, bending and stooping.

• Sit for long/high periods of time to perform various computer/administrative tasks.

• Reasonable dexterity of hands & fingers to operate &/or manipulate computer keyboard & other office equipment.

• Verbally & effectively communicate utilizing face-to-face contact and telephones.