We are looking for a skilled Part-Time Office Administrator who can handle a diverse range of tasks including accounting, human resources, sales support, and general administrative duties. This position requires someone who is organized, proactive, and capable of multitasking in a fast-paced environment.

Responsibilities:

Accounting Support:

· Assist in basic bookkeeping tasks such as invoicing, expense tracking, and reconciliations.

· Prepare monthly, quarterly and annual financial reports and summaries for management review.

· Assist with payroll processing and maintaining employee records.

Human Resources Assistance:

· Aid in the recruitment process by posting job openings, scheduling interviews, and assisting with onboarding procedures.

· Maintain employee files and databases, ensuring accuracy and compliance with company policies.

· Assist in scheduling employee training and employee events.

Marketing Support:

· Assist in maintaining client databases and CRM systems.

· Develop marketing materials, brochures, and help with team member resumes.

· Identify industry events and assist with logistics.

· Prepare proposals, review contracts, and develop presentations as needed.

· Assist with maintaining company certifications with state and local agencies.

Administrative Functions:

· Manage office supplies inventory and place orders when necessary.

· Answer phone calls, respond to emails, and handle correspondence in a professional manner.

· Schedule appointments, meetings, and travel arrangements for team members.

· Provide general administrative support to the management team as required.

Requirements:

· Proven experience in administrative roles, preferably in a similar industry.

· Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite.

· Knowledge of basic HR processes and familiarity with HR software is advantageous.

· Strong organizational and time-management skills with the ability to prioritize tasks effectively.

· Excellent communication skills, both written and verbal.

· High attention to detail and accuracy in all tasks.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Flexibility to adapt to changing priorities and willingness to take on new challenges.