Accounts Payable Management:

• Invoice processing, approval workflow management, and payment processing using the automated AP management system, validating invoice information, and ensuring timely routing of invoices for approval and payment.
• Management of batch creation to ensure accuracy and compliance using batch processing workflows to streamline entry in the general ledger.
• Manage electronic document repositories within the automated AP management system ensuring proper supporting documentation exists, match payment data, ensure purchase orders are approved before invoices are uploaded and are linked to invoices.
• Vendor management, communications, and collaboration with vendors and staff to streamline invoicing processes, empowering staff to communicate with vendors to resolve issues effectively while fostering positive relationships with vendors.
• Vendor statement reconciliation, training staff to conduct regular reconciliations of vendor statements to ensure alignment with company records and to investigate and resolve discrepancies.
• Exception handling and clear communications to foster open communication channels between the finance department and various departments to address questions, provide guidance, and offer clarification on purchase orders, invoices, credits, and coding matters.
• Compliance adherence to ensure compliance with company policies, accounting standards, and regulatory requirements of procurement and accounts payable; reinforce financial policies to staff and provide clear guidelines on allowable expenses, coding structures, procurement policies.
• Prepare journal entries for allocation of expenses.
• Support the self-service environment, encourage and facilitate self-service capabilities for internal stakeholders, train users to code their own expenses, track their payments, utilize sales tax exemption and credits.
• Promote accountability of staff by emphasizing the importance of accurate asset and expense coding and to utilize tools on SharePoint & budgets. Provide constructive feedback and corrective measures when discrepancies are identified and inspire continuous improvement and efficiency.

Accounts Receivable Support:

• Assist with accounts receivable entry when needed.

REQUIRED QUALIFICATIONS (minimum)

Education: Graduation from an accredited college/university with a bachelor's degree in Finance, Accounting, Business, Systems, or a related field.

Physical: Non-manual work with strength and dexterity necessary to perform required tasks, including sitting for prolonged periods, lifting up to 15 pounds, stooping, bending, and working in indoor settings.

Experience: Minimum of 4 years of experience in an accounting or administrative position. or any equivalent combination of education, training, or experience which provides:

• Understanding of automated applications such as expense management systems and approval workflows.
• Knowledge of basic accounting principles, classification of data, and reconciliation processes.
• Detail oriented and precise with data and communication, balancing efficiency, and accuracy.
• Ability to work well under pressure as part of a fast-paced team, with demonstrated ability to multitask, organize, and prioritize using time management skills with high volume of data.
• Knowledge and experience with MS office suite, especially Excel.
• Strong analytical, problem-solving, and prioritization skills.
• Strong interpersonal skills with excellent communication, both oral and written.
• Sincere desire and willingness to learn and teach basic accounting principles.
• Team player, willing to work toward success of team.
• Persistent, professional, and polite.
• Regular and predictable attendance is an essential function of the position.

Duties and responsibilities are designed to be the essential elements of the job. They do not preclude the performance of related, or even unrelated, jobs which may be necessary to properly and efficiently complete all work assignments. NOVA Parks reserves the right to amend job specifications to meet current needs.

Benefits: This position is a benefit eligible position. Benefits include medical and dental insurance, life insurance, long-term disability, retirement plan, and more.

Background Check: The successful candidate will be required to undergo a thorough pre-employment background check.

It is the policy of the Northern Virginia Regional Park Authority (NOVA Parks) to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-352-5900 and ask for Human Resources for assistance.

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