PRIMARY RESPONSIBILITIES

• Maintain NOV Time timecard reporting system for Aftermarket. 
• Maintain reports as directed, included but not limited to: Vacation/Sick Report.
• Utilize ERP system to update all projects, budgets, and margins. 
• Perform assigned tasks under the direction of the Aftermarket Manger or their designate and participates as an effective crew member.
• Open A/P mail, scan invoices to Basware and scan statements to shared AP.
• Greet and welcome visitors to the office, ensuring they sign the visitor’s book and informing relevant staff member of their arrival.
• Maintain sign in sheets for visitors/customers.
• Sort Mail and place in the appropriate mailboxes.
• Manage all shipping packets into Scandocs.
• Participate in emergency response duties during emergencies and drills.
• Assist management with arranging meals as required.
• Provide administrative and general support to staff members.
• Monitor and ensure reception area is kept tidy and project a business-like image.
• Answer incoming calls and transfer calls to appropriate staff member.
• Review and update on a regular basis the staff contact and telephone extension list.
• Check and sign for deliveries informing relevant staff member of their arrival.
• Bring problems encountered to the Aftermarket Manager or their designate for resolution.
• Responsible for following all applicable company and corporate policies, procedures, and programs. including but not limited to the process map, support process, safety, and environmental requirements.
• Comply with all NOV Company and HSE policies and procedures.
• Perform other work-related tasks as assigned.

EDUCATION & EXPERIENCE QUALIFICATIONS

• Ability to pass a drug screen & background check.
• High school graduate or GED preferred.
• Minimum 5 years’ experience in office environment.
• Must be proficient with Microsoft Word, Excel, & Omega.
• Ability to multitask in fast paced environment.
• Must have a strong attention to detail.
• Good organizational and communicating skills required.
• Ability to meet or exceed standards as established by the department.
• Ability to adapt and be cross-trained to learn all job duties.
• Ability to work with a diverse group of employees and departments.

COMPETITIVE BENEFITS (visit usbenefits.nov.com for more information about our benefits offerings)

• 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
• Competitive medical plans that cover your entire family (yourself, eligible spouse, and eligible children) as of your first date of hire for as little as $125 per pay period (bi-weekly.)
• Employees and their spouse enrolled in a medical plan can receive up to $350 (pre-tax) each per year for participating in Choose Well-being Rewards.
• FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
• FREE Basic Life and AD&D insurance (for full-time employees).
• All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date).
• All regular full-time employees receive up to 11 paid holidays per year.