About us

We are a one-stop shop for event coordination. From video-production and experiential marketing to equipment rentals, flyer distribution, stagehands, and beyond, we provide comprehensive event solutions in every possible space.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Relaxed atmosphere
• Lively atmosphere

Job Overview:

We are seeking an experienced Accounting Coordinator to join our team. The Accounting Coordinator will be responsible for efficiently and accurately managing the accounts payable and accounts receivable processes. This role involves ensuring timely processing and payment of invoices, reconciliation of accounts, maintenance of vendor records, and accurate processing of incoming payments from clients. Through meticulous attention to detail and adherence to established procedures, this role plays a crucial part in maintaining financial integrity and supporting the smooth operation of the company. The ideal candidate will be self-motivated to own their work responsibilites, thrive in a lively work environment,and desire to leanr and grow with the finance department and company.

Duties:

Accounts Receivable

• Process incoming payments from customers through various channels, including checks, credit card payments, and electronic transfers.
• Record and reconcile customer payments in the accounting system, ensuring accuracy and completeness of transactions.
• Generate and distribute customer invoices and statements in accordance with established protocols.
• Follow up on past due accounts, communicating with customers to resolve outstanding balances and initiate collections activities when necessary.
• Investigate and resolve billing discrepancies and disputes in a timely manner, working closely with customers and internal team members.
• Maintain accurate and up-to-date records of accounts receivable transactions, including customer account information and payment history.
• Assist with month-end closing activities, including preparing aging reports and reconciling accounts receivable balances.
• Collaborate with the sales and customer service teams to address customer inquiries and provide support related to billing and payments.
• Stay informed about relevant accounting regulations and industry best practices to ensure compliance and efficiency in accounts receivable processes.

Accounts Payable

• Receive, review, and process incoming invoices accurately and efficiently.
• Assign appropriate account codes and input invoice details into the accounting system.
• Maintain vendor records, including contact information, payment terms, and tax identification numbers, for both national and international vendors.
• Prepare and process payments via check, electronic funds transfer, or other approved methods.
• Assist with the processing and reconciliation of team member expense reports.
• Reconcile accounts payable transactions, ensuring accuracy and resolving discrepancies.
• Monitor and manage accounts payable aging to ensure timely payments and minimize overdue balances.
• Communicate with vendors regarding invoice discrepancies, payment inquiries, and account updates.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Generate reports and assist with financial analysis related to accounts payable as needed.
• Maintain organized and accurate records of invoices, payments, and other related documents.
• Provide support to the accounting team and other departments as required, including during audits and month-end close processes.
• Ensure adequate supplies are available to ensure completion of responsibilities.

Company-wide

• Enhances the Company's customer service effectiveness and efficiency by actively participating as a valuable team member, offering suggestions, and collaborating with others.
• Arrive punctually to work at scheduled times, utilizing dependable transportation to ensure smooth operations.
• Delivers attentive, purposeful, and empathetic assistance to both internal and external customers encompassing duties such as promptly addressing phone calls and messages.
• Applies Norton National's Core Values to enhance personal growth, contribute to the company's improvement, and positively impact others.
• Other duties as assigned.

Qualifications:

• Equivalent to a High School diploma.
• One (1) year prior experience in an accounting role.
• Familiarity with accounting principles and practices, including basic understanding of debits, credits, GAAP, and financial statements.
• Proficiency with accounting software and computerized systems commonly used in accounts payable processes, such as QuickBooks, SAP, Oracle, or similar programs.
• Equivalent combination of formal education and appropriate related experience may be considered.

Knowledge:

• Basic knowledge of accounting principles and practices, including familiarity with debits, credits, and general ledger entries.
• Understanding of accounts payable processes, including invoice processing, payment processing, reconciliation, and vendor management.
• Awareness of relevant regulatory requirements and internal policies related to accounts payable processes, including tax regulations, vendor contracts, and payment terms.

Skills:

• Strong attention to detail is essential to accurately process invoices, reconcile accounts, and maintain records
• Ability to perform basic mathematical calculations accurately, such as addition, subtraction, multiplication, and division.
• Effective organizational and time management skills to manage multiple tasks and prioritize workload to meet deadlines.
• Effective communication skills, both written and verbal, for interacting with vendors, colleagues, and others.
• Ability to identify and resolve discrepancies or issues related to invoices, payments, or vendor accounts.
• Basic analytical skills to analyze accounts payable data, identify trends, and generate reports as needed.
• Ability to work effectively as part of a team, collaborating with colleagues from various departments to ensure accurate and timely processing of invoices and payments.
• Ability to work independently with a willingness to take on new tasks and responsibilities as needed.
• Commitment to ethical conduct and confidentiality in handling sensitive financial information and vendor relationships.
• Willingness to recommend and adapt to changes in processes, procedures, or software systems to improve efficiency and effectiveness in accounts payable operations.
• Ability to provide excellent customer service to internal and external customers, responding promptly to inquiries and resolving issues courteously and professionally.

If you are a motivated individual with a passion for finance and a desire to contribute to our team's success, we encourage you to apply for the position of Accounting Coordinator.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Las Vegas, NV 89130: Relocate before starting work (Required)

Work Location: In person