The Office Specialist - Workforce Education position is directly accountable to the Dean, Workforce Education for the following duties and responsibilities:

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

Stay up to date with professional trends in the teaching field and help facilitate the continual change that may be required to keep instruction current and relevant.

• Provide clerical support to deans, chairs, directors, faculty, and staff.
• Serve as contact for faculty, callers, and visitors, assess need and urgency and respond as appropriate.
• Schedule faculty and student appointments and assign appropriate calendars; set up meetings, coordinating time and locations.
• Prepare and proof official correspondence, memoranda, minutes, presentations, charts, and other documents.
• Receive and screen calls.
• Handle incoming and outgoing mail.
• Setup and maintain specialized office files and maintain confidential student data.
• Input requisitions for ordering items, blanket purchase orders, etc.
• Maintain and order office supplies.
• Monitor and maintain departmental budgets, including the preparation and tracking of purchase requisitions and monitoring expenditures.
• Assist in advising and registration when necessary.
• Correspond with students regarding course availability and cancellations.
• Schedule student appointments and assign appropriate calendars; set up meetings, coordinating time and locations.
• Manage and order instructor textbooks and ancillary instructional from publishers as needed.
• Assist with class scheduling and Faculty Load and Compensation tasks.
• Assist in the facilitation of faculty meetings, workshops, and departmental advisory committees.
• Provide coverage and support for department activities and events (e.g., Spring Fling, Fall Festival, College Night, orientations, and tours.)
• Support chairs, directors, and deans in the collection management of Student Learning Outcomes from faculty.
• Coordinate arrangements for TDY trips, i.e. scheduling appropriate reservations for hotel, airline tickets, rental cars, etc.; prepare appropriate forms prior to and upon return from the trip.
• Collect and maintain faculty syllabi and office hour schedules (per term.)
• Update master syllabi as needed.
• Maintain routine and confidential office files, including electronic and server files, reorganize and purge for efficiency as needed.
• Maintain database of community partners, professional organizations, Florida college system, and university admissions offices.
• Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
• Collaborate with administration, faculty, and staff to ensure student success.
• As a part of the college's risk management tool, annual mandatory compliance training is required.
• Perform other duties as assigned.

PROGRAM-SPECIFIC RESPONSIBILITIES:

• Schedule reservations for fall and spring Seagrass restaurant events.

Benefits

• College paid health insurance for employee, dependent coverage at employee's expense
• College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee's expense
• College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Sick and Annual (Vacation) Leave accrual
• Time off for designated holidays, winter break, and spring break
• 36-hour work week
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

• High School and two (2) to three (3) years of relevant work experience required.
• Detail-oriented and able to multi-task effectively.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, One Drive, and Share Drive) required.
• Excellent teamwork and customer service skills.
• High-functioning leadership, planning, and organization experience.
• Pro-activeness and willingness to take initiative.
• Demonstrated excellence in written and oral communication.
• Strong interpersonal and organizational skills.

PREFERRED QUALIFICATIONS:

• Associate's degree or higher preferred.
• Work experience in the higher education setting preferred.

Classification: Office Specialist

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Review of applications will begin immediately. Position open until filled