About North Shore Community College:

North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).

Job Description:

POSITION TITLE: Assistant Director, Payroll

DEPARTMENT: Payroll/Human Resources Development

PRIMARY LOCATION: Danvers Campus

REPORTS TO: Chief of People and Culture Officer

POSITIONS SUPERVISED: Payroll staff as assigned.

POSITION STATUS: This is a full-time, non-unit professional position with benefits.

SALARY: Hiring salary $77,000 - $85,000, commensurate with education and experience

STATEMENT OF DUTIES: The Assistant Director, Payroll performs a variety of payroll processing duties for approximately 900 employees. The Assistant Director, Payroll is responsible for, but not limited to, ensuring accuracy of payments, tracking employee payroll expenditures for all state appropriations and maintaining the Labor Cost Management (LCM) system to ensure all payroll expenses have been posted to the correct accounts. They process and interpret payroll tax information and other pertinent payroll deductions, as well as update and maintain payroll policies, procedures, internal controls, workflows and flowcharts. Additionally, the Assistant Director, Payroll supervises payroll staff as assigned.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

• Assists the Payroll Manager with creating, updating and maintaining payroll policies, procedures, internal controls, workflow and flowcharts, consistent with laws and regulations, in order to ensure consistency of payroll activities and establish standards for performance.
• Hire, supervise, develop, and lead assigned Payroll staff. Conduct regular performance evaluations to ensure continuous improvement and identify potential opportunities for growth. Work closely with Human Resources to develop staff capabilities and expectations.
• Promote a positive and inclusive work environment that supports the professional growth of staff while fostering a commitment to service excellence.
• Verify and review Request to Employ and/or Personnel Action Forms and timesheets for all employees.
• Provide training to employees and time approvers on Self-Service Time and Attendance online payroll system.
• Record and monitor biweekly payroll expenditures for reconciliation of all payroll payments, including employee non-labor reimbursements.
• Ensure accuracy for the execution of payment transactions as related to grants, appropriations, and payroll funding in state and local systems.
• Enter all employee taxes, deductions, direct deposits, and wage garnishments.
• Communicate and solve payroll issues with college cost center managers.
• Routinely monitor Document Direct and LCM reports; resolve errors in conjunction with Payroll Manager for employees' payroll expense distribution.
• Process credit adjunct payroll as well as processing DUA unemployment claims in a timely manner.
• Assist with processing 01 payroll.
• Assist with processing deductions i.e., retirement plans, 403 b plans, and 457 plans.
• Review accounting reports for accuracy, make updates and corrections to payroll activity.
• Prepare journal entries to record payroll expense activity to general ledger.
• Process employee payroll advances.
• Confer with various state agency personnel to resolve payroll discrepancies.
• Perform research on employee payment history.
• Develop data information warehouse queries/reports as needed from the Commonwealth Information Warehouse or related system.
• Calculate full-time and part-time employee retroactive payments as a result of collective bargaining agreements.
• Maintain knowledge of current union contractual agreements pertaining to payroll.
• Participate in various state-wide training sessions.
• Ensure all payroll records for the department are accurately maintained and archived and are in accordance with proper legal standards and audit guidelines.
• Assess various situations to determine the importance, urgency, and potential risk involved; and make independent decisions, which are timely and in the best interest of the college as a whole.
• Handle and process confidential information with discretion and sensitivity.
• Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions.
• Demonstrate a sense of professionalism and consistently reflect N.S.C.C. core values while interacting with members of the North Shore community.
• Perform other duties as assigned.

Requirements:

REQUIRED QUALIFICATIONS:

NOTE: Unless otherwise noted, all required qualifications must be met by date of hire.

• Minimum of a Bachelor's degree.
• Minimum of four (4) years of payroll processing or related experience.
• Demonstrated supervisory experience.
• An equivalent combination of education and experience shall be considered.
• Ability to work with sensitive, confidential information, maintaining the integrity and confidentiality of payroll and other employee related information.
• Ability to produce accurate, detailed work and analyze complex or difficult payroll issues.
• Ability to assume responsibility and initiative to multitask and meet deadlines.
• Demonstrated proficiency with Microsoft Office 365 applications, including Word, Excel, and Access.
• The ability to work effectively with a diverse student body, faculty, and staff.
• Excellent interpersonal skills.
• Reliable transportation in order to travel to and from meetings, training, or campus and community locations as required.
• Candidate will be required to pass a CORI/SORI and/or National background check as a condition of employment.

PREFERRED QUALIFICATIONS:

• Degree in accounting, finance, business administration, or closely related field.
• Working knowledge of HR/CMS (PeopleSoft), LCM, Commonwealth Information Warehouse (CIW), Banner, Mobius, and/or MMARS (Massachusetts Management Accounting and Reporting System).
• Demonstrated experience working in a higher education environment.
• Ability to communicate in a language in addition to English.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The employee must meet the physical demands and work environment of the position. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions of the job.

Additional Information:

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in it programs and activities as required by Title IX or the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Action of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquires or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Nick Royal, the Massachusetts Commission Against Discrimination or the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. North Shore Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.

Application Instructions:

Submit cover letter and resume. Applicants selected for an interview will need to provide unofficial transcripts or foreign degree evaluations and the name, address, email and telephone number of at least three (3) current professional references to Human Resources before the interviews take place.