Overview

General Summary

Under general supervision, provides a high level of quality service to coworkers and vendors, and business partners. Handles assigned tasks relating to the credit union’s purchasing and security functions. 

Responsibilities

Principal Accountabilities (90%)

Purchasing Functions (70%):

• Performs a variety of purchasing activities for the procurement of goods and services for the credit union.
• Maintains contract files and vendor relations.
• Maintains and updates the database for purchase orders and work orders.
• Ensures related files are organized and maintained.
• Reconciles all invoices against purchase orders and work orders for proper payment requests to Accounts Payable.
• Ensures payments with vendors are received.
• Is the primary contact for all purchasing requests, inquiries and orders.

Security Functions (20%):

• Ensures payments with vendors are received.
• Is the primary contact for all purchasing requests, inquiries and orders.
• Assists manager with the credit union’s physical security program, including the safety of employees, facilities and assets.
• Complies with the credit union’s security policy and procedures by working with branches and information technology to ensure the credit union’s security plan is carried out appropriately.
• Handles tasks relating to the credit union’s electronic security systems, including close-circuit television, access controls, burglar alarms, etc.
• Maintains and tests intrusion devices and alarms.
• Responds to inquiries and requests relating to building access badges and similar access controls.
• Assists manager and facilities with key control for headquarter and branch offices.

Secondary Accountabilities (10%)

• Performs other duties as assigned.
• Provides support to other areas of the department.
• Complies with BSA requirements as commensurate with position.

Qualifications

Position Requirement and Qualifications

Abilities: Excellent abilities in customer service, time-management, organization, communication, detail-orientation, initiative, adaptability, flexibility, and teamwork. Must be able to operate specialized equipment and applications to include access control and physical security programs. Must be able to lift up to 100 lbs. and operate simple hand tools. Must also be able to drive a motor vehicle. Must be able to work a flexible schedule to include on-call duties as needed.

Knowledge, Education, Certifications, Licenses: High school education or equivalent. Strong knowledge with purchasing functions and processes; and physical security controls and requirements. Good working knowledge of the credit union/financial industry. Basic computer knowledge to include Microsoft Office Suite and related programs/applications. Must possess a valid driver’s license and acceptable driving record in order to drive the company vehicle as needed. 

Experience: Minimum three years of work experience in a purchasing and security position to gain the necessary knowledge, skills and abilities to handle all aspects of the position, in a comparable environment, or equivalent. 

Working Conditions and Physical Demands

Work is primarily performed in a general office environment. This position requires some physical efforts as noted above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Refer to the Safety & Health Policy found in North Island Credit Union’s Employee Handbook & Resource Guide.

The information contained in this job description is not exhaustive of all the duties and responsibilities associated with the job and does not alter or modify the at-will employment relationship that exists between North Island Credit Union and the employee. Additionally, nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Important Notes

EOE