9 office manager Jobs in bismarck, nd
Moore Engineering is Hiring an Office Administrator Near Bismarck, ND
Office Administrator
Full-Time
On-site
Bismarck, ND 58503, USA
Description
Strategic Services Support
- Coordinates with IT regarding computer issues, system upgrades, setups
- Coordinates with HR regarding On/Offboarding, Interviews, Employee Events/Gifts
- Coordinates with Accounting regarding office invoices, credit card statements, budgeting
Operations
- Welcome clients, guests, and visitors to the organization with a friendly and professional
demeanor - Answering multi-line phone system (screening/transferring all inbound and interoffice calls for all
offices) - Coordinates facility management needs (snow removal/office cleaning/security maintenance/
general building maintenance) - Coordinates with vendors to order office supplies/equipment
- Distributes/prepares incoming and outgoing mail/packages (mass mailings)
- Schedules meetings and webinars, arranges meal requests, prepares conf./training rooms,
arranges lodging and travel needs for employees - Leads the planning and execution of Conferences, Community, and Company events
- Runs office/project related errands, as needed
- Upholds brand standards (project folder structure/naming, processes
Project Coordination
- Format/edit/proofread correspondence (letters/reports/forms/templates/etc.)
- Leads project manual setup (front ends/specifications/reports/etc.)
- Creates compiled documents for plans, specifications, reports, etc.
- Manages online bidding process (advertising/uploading/distribution/bid opening)
- Construction Contract Administration
- Prepares Contracts and ensures contract is fully executed between Owner and
Contractor - Prepares financial workbook docs for projects
- Ensures appropriate Construction documentation is managed (change orders/work
orders/punch lists/etc.) - Performs Project closeout
- Leads project production (printing/binding)
- Exercises independent judgement on basic or moderately complex issues regarding job.
- Other Duties as Assigned
QUALIFICATION REQUIREMENTS
- Associates degree in a related field or equivalent combination of education and experience
- Five years administrative support experience in a professional environment
- Experience with multi-task responsibilities with limited direct oversight within established
guidelines. - Preferred experience with project coordination with multiple, large projects occurring
simultaneously - Experience with financial/accounting software preferred
- Experience with budget and performance tracking and analysis preferred
- Proficient in Microsoft 365 and Adobe Suites
- Excellent time management and organizational skills with a proven ability to meet deadlines
- Excellent interpersonal and customer service skills; ability to connect with many stakeholders
and provide a warm and professional experience for those stakeholders - Excellent verbal and written communication skills
- Ability to maintain confidentiality of company information
- Ability to perform a variety of technical service/support duties that require specialized
knowledge. - Ability to perform tasks with little instruction on day-to-day work; majority is self-directed.
Job Summary
Full Time
Business Services
$80k-106k (estimate)
05/18/2024
07/17/2024
mooreengineering.com
LEBANON, PA
50 - 100
Private
$10M - $50M
Business Services
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The job skills required for Office Administrator include Customer Service, Accounting, Time Management, Confidentiality, Written Communication, Budgeting, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
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Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
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The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
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Must be proficient with technology (Google Drive, MS Office, etc.).
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To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
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Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
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Step 3: View the best colleges and universities for Office Administrator.
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