Job Description

Role and Responsibilities

The Accountant reports to the Business Director Officer, Comptroller, and President/COO of BraveHearts. The role of the Accountant is to assist in managing organizations finances and bookkeeping upkeep. The following are the responsibilities of the Accountant:

• Collects vendor invoices, payments, and donations on a weekly basis from both farms
• Process mobile and bank deposits
• Record donations in Neon & synchronize with QuickBooks
• Record payments for Therapeutic Riding & Outpatient Clinic in QuickBooks
• Create invoicing for program needs such as Therapeutic Riding student billing and Outpatient Clinic Group Invoicing in QuickBooks
• Process monthly Horse Boarder invoices & payments in QuickBooks
• Submit payment history and explanation of benefits statements for Outpatient Clinic to Chicagoland Medical Billing Process
• Post pledges receivable in Neon & synchronize with QuickBooks
• Enter In-Kind donations in Neon & synchronize with QuickBooks
• Review receivable aging and inform appropriate staff of overdue accounts when necessary; update SmartSheets
• Send reminders to participants with past due accounts
• Create monthly donation report and distribute by 10thof each month
• Prepare mail merge of thank you letters in Neon quarterly
• Prepare year end tax letters in Neon
• Review incoming Vendor Invoices for accuracy and appropriateness and enter in BILL
• Support vendor relationships as need arises
• Record any auto-pay invoices into QuickBooks & reconcile to vendor statements
• Manage credit card activity in Divvy; review categories/classes & synchronize with QuickBooks
• Manage 1099 system (request forms W-9 from vendors/process forms 1099 at year-end)
• Manage scholarship spreadsheet to reflect donations received and scholarships awarded & reconcile to QuickBooks
• Record third-party payment processing and reconciling. I.e.. Paypal & Stripe
• Review any exceptions sent through First American Bank CashTrac in Positive Pay & reconcile exceptions by 12pmCST each day
• Reconcile CMBS reports – Billing/Therapist Invoices/Attendance & Payments to QB (monthly) & Post CMBS activity (monthly)
• Prepare prepaid insurance reconciliation & post journal entry
• Post journal entry for activity in Merrill Lynch accounts (monthly)
• Post journal entry for activity in Community of Foundation of McHenry County account (quarterly)
• Prepare Finance Committee reports (monthly)
• Provide information & reports to President/COO & other staff as requested
• Provide information and/or prepare reports for grant applications & reporting
• Assist in preparation of annual budget
• Assist in preparing information for annual audit
• Adhere to all policies and procedures set forth in the Accounting Manual
• Store all accounting files on external hard drive and store in safe locked storage
• Serve as an ambassador for BraveHearts
• Assist at Special Events when collection is needed
• Light administrative duties while onsite relative to accounting i.e. processing payments, organizing mail, answering phones
• Accommodating organizations needed all relative to finances

Qualifications

Must have strong knowledge and over 5 years’ experience working with: of QuickBooks, MS Word, Excel, PowerPoint, Outlook & Publisher. Excellent written and oral communication skills. Must have at least 5 years of previous experience in Bookkeeping or Accounting. Must have a clean background check.

Preferred Skills

Previous experience working in a nonprofit setting. Ideal candidate has the ability to operate standard office equipment.

BraveHearts is an equal opportunity employer.

Job Type: Full-time

Pay: Up to $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Schedule:

• Monday to Friday

Experience:

• Quickbooks: 2 years (Required)
• Accounting: 5 years (Required)

License/Certification:

• CPA (Preferred)

Work Location: Hybrid remote in Harvard, IL 60033