For over two decades, NIC Partners (Employee built/Employee owned) has dedicated our expertise and commitment towards enhancing the digital and physical security of K-12 educational campuses in Southern California. NIC Partners offers a great benefit package that includes medical, dental, vision, 401k,11 paid holidays, and vacation. We are an employee owned company with a great culture! NIC Partners is in need of a Payroll/HR Coordinator to join our HR team. This is a hybrid position.

Job Purpose:

The Payroll/Human Resources Coordinator reports directly to the HR Manager. The Payroll/Human Resources Coordinator will provide support to both the payroll department and HR department. This position will assist in the day-to-day operations of the Payroll and Human Resources functions and duties. A great candidate will have construction background and will have knowledge of certified payroll.

Payroll/Human Resources Coordinator MUST:

• Provide a positive “Can-Do” attitude and show positivity through teamwork.
• Possess impeccable organizational skills
• Must be extremely detail oriented
• Respond to employee inquires in a timely fashion.
• Exhibit extraordinary discretion, confidentiality, flexibility, & willingness to work closely with team.
• Be able to work independently
• Must be trustworthy
• Must be able to thrive in a hybrid work environment

Essential Job Functions:

Assist in the day to day operations of the HR and Payroll departments

• Must have knowledge of public works and prevailing wages
• Verify new hire information in time billing and HRIS systems
• Monitors and verifies all employee time billing, makes corrections as necessary and obtains manager approvals weekly
• Monitors and verifies all hourly/non-exempt employee daily punches in timekeeping system
• Monitors and verifies that all non-exempt employee’s meal breaks are taken and on time
• Helps to prepare counseling forms for non-exempt employees who take unauthorized, on duty meals and send to HR Manager for distribution to department managers
• Full cycle bi-weekly payroll processing for all company employees
• Certified payroll reporting: utilize Payroll/HRIS system to run reports for certified jobs & utilize LCP Tracker to certify for DIR upload
• Back up for monthly California training contribution reporting and upload to DIR
• Assist with recruiting and onboarding process
• Helps with open enrollment.
• Provide operations support on issues such as talent and performance management and employment law
• Monitors employee eligibility for benefits plans Reviews benefits with employee
• Create and maintain personnel and confidential physical/electronic files for each new employee.
• Work with HR Supervisor to schedule telephone and virtual interviews
• Assist with employee training assignment tracking
• Knowledge of employee off boarding processes:
• Knowledge of FLSA and labor laws & communicate to new and current employees
• Assist with training compliance tracking

Responsibilities/Duties

• Adheres to all company policies, procedures, standards, and safety rules.
• Adheres to EEOC regulations
• Performs other duties as assigned by manager.
• Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
• May be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations.

Experience/Education:

• Bachelor’s Degree in Human Resources, Business Administration or related field preferred
• 2 years related experience and/or training

Equivalent combination of education and job experience

Pay range 25.00 to 29.00 an hour