Responsibilities :

• Serve as main point of contact for visitors/clients and greet in a pleasant and professional manner.
• Service incoming telephone calls and sort incoming/outgoing mail.
• Monitor coffee and open market supply and communicate with vendor as needed.
• Monitor and order office supplies.
• Administer supply/tools/general purchasing process for selected departments within facility.
• Coordinate food orders for internal meetings.
• Book and set up conference rooms for training events; including preparing handouts and other materials provided by the trainer.
• Assist with user maintenance, uploading training records, and assist with reporting within the learning management system.
• Help coordinate large internal and offsite meetings.
• Support team with ad-hoc administrative requests.
• Maintain a well-organized work environment.
• Assist with timecard processing/reconciliation in absence of other Administrative Assistant.
• Other miscellaneous front desk duties as assigned.

Position Requirements :

• A high school diploma or GED equivalent.
• At least two (2) years of experience in an administrative role.
• Team-player with a positive attitude.
• Good communication skills.
• Must possess strong attention to detail and solid people skills.
• The ideal candidate should have a clear understanding of the importance of confidentiality. They should recognize the need to safeguard sensitive data and maintain its integrity.
• Must be punctual and dependable.
• Working knowledge of Windows-based software (Word, Excel, Outlook, PowerPoint).

Preferred Qualifications:

• Previous administrative experience in the manufacturing, field installation, automation, and/or construction field.
• Competency in Oracle.