1 Executive Secretaries and Administrative Assistants Job in Plattsburgh, NY
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Executive Secretaries and Administrative Assistants
$57k-73k (estimate)
Full Time
5 Days Ago
Nexus Staff is Hiring an Executive Secretaries and Administrative Assistants Near Plattsburgh, NY
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 43 Durkee St, Suite 700 Plattsburgh, NY 12901 - Plattsburgh Regional Office
Job Duration: 2 Years
Closing: 01/31/2024.
Minimum Education:
Work Experience:
Job Duties:
- Process Incoming Communication:
- General Administrative:
Preferred Skills:
Misc. Information:
The Nexus Staff Difference:
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 43 Durkee St, Suite 700 Plattsburgh, NY 12901 - Plattsburgh Regional Office
Job Duration: 2 Years
Closing: 01/31/2024.
Minimum Education:
- High school diploma or equivalent
Work Experience:
- 3-5 years of administrative experience
- Experience in a legal or case management environment is a plus.
Job Duties:
- Process Incoming Communication:
- Answer, screen, and redirect incoming phone calls with a professional and friendly demeanor.
- Greet, direct, and assist in-person office visitors with excellent customer service
- Manage incoming mail, email, and faxes; review, scan, log, distribute, and file as needed.
- Set up and maintain paper and electronic files for each new case in NYMatters
- Enter data into case management systems (NYMatters)
- General Administrative:
- Coordinate phone conferences, meetings, court appearances, and legal filings
- Maintain positive relationships with OAG, Court, and client agency staff.
- Keep office calendars accurate and current.
- Provide administrative assistance to staff.
- Monitor and order supplies and services for office machines.
- Complete other administrative tasks as assigned.
- Notarize documents as needed (if notary certified)
- Close cases in NYMatters when resolved.
- Problem-solve with a positive, can-do attitude and contribute positively to office morale.
- Independently compose simple emails, faxes, and letters as directed by legal staff.
- Prepare and send outgoing mail, including addressing, affixing postage, and delivering to postal box.
- Prepare outgoing overnight mail, including delivery to drop box when necessary.
- Arrange meetings with and request documents from other agencies as requested.
Preferred Skills:
- Strong proficiency in Microsoft products, especially Word, Outlook, and Teams
- Proficiency in Adobe Pro
- Excellent communication, interpersonal, and customer service skills
- Ability to work independently and take initiative.
- Notary certification (if applicable)
- Familiarity with legal or case management environment
Misc. Information:
- Shift timings somewhat flexible between 8 am and 5 pm, lunch either 30 or 60 minutes
- Paid parking available in the Durkee Street lot: $1 per hour; 6 months for $90 and annual for $171
- Free 2-hour parking lot also available
- Clinton County Bus stop 3-4 blocks away
- Interviews will be conducted in person.
- Training will be provided
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Job Summary
JOB TYPE
Full Time
SALARY
$57k-73k (estimate)
POST DATE
04/24/2024
EXPIRATION DATE
05/12/2024
WEBSITE
nexusstaff.com
HEADQUARTERS
EAST WILLISTON, NY
SIZE
25 - 50
FOUNDED
2005
TYPE
Private
CEO
FINNY VARGHESE
REVENUE
$10M - $50M
INDUSTRY
Business Services
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About Nexus Staff
Nexus is a recruitment agency focuses in information technology, legal and clerical staffing solutions.
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