Part-time office manager (HR and PAYROLL administrator/ Executive assistant)

Reports To: CEO and COO

Salary Range: $26.00-$30.00/hourly DOE

Schedule: Approximately 20-25 hours per week, hybrid, in office T/W/Th

Job Summary:

The Office Manager oversees office administrative functions, aids with and facilitates the human resource processes, performs bi-monthly payroll activities, and acts as Executive Assistant to the CEO and leadership team. Ensures the office and team are functioning at the highest level.

Office Management Duties/Responsibilities:

· Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.

· Makes photocopies; mails, scans and emails documents; and performs other clerical functions.

· Performs administrative duties such as answering phones, sorting and distributing mail, and preparing documents.

· Maintains inventory of office supplies; orders new supplies as needed.

· Maintains office files; implements an efficient system for other staff to access files and records.

· Monitors office space and seating status.

· Solicits, selects, and manages office vendors as directed by the CFO or COO.

· Works with the COO to facilitate IT service and support to the office. Orders computers and other IT equipment.

· Assists in shaping the culture of the office.

HR Duties/Responsibilities:

· Works with our broker, administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

· Performs customer service functions by answering employee requests and questions.

· Completes and maintains new hire, employment, and termination documentation and records.

· Works with hiring managers to create a seamless onboarding experience for all new hires. Performs new hire orientation.

· Assists with recruitment and interview process as needed including scheduling meetings and interviews.

· Assists employees with CO FAMLI leave program.

· Assists with or prepares correspondence as requested.

· Ensures compliance at the local, state, and federal level with employment laws and regulations.

Payroll Duties/Responsibilities:

· Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

· Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

· Reconciles payroll to the general ledger and monthly bank statements.

· Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

· Records and processes federal and state payroll tax deposits.

Executive Assistant Duties/Responsibilities:

· Provides high quality support to our CEO and members of our Leadership team.

· Manages the CEO’s calendar including coordinating meetings with internal team members and external partners.

· Coordinates Leadership meetings. Plans offsite meetings and events.

· Communicates information and updates to staff at monthly “All Hands” meetings.

· Assists in preparation of board materials. Creates correspondence and other ad-hoc reporting.

Other duties as assigned.

Required Skills/Abilities:

The ideal candidate is a hard-worker, organized, resourceful, enjoys building relationships with coworkers, and is happy to help get things done.

· Clear, concise, and engaging written and oral communication skills.

· Excellent interpersonal and customer service skills.

· Strong organizational skills with the ability to perform and prioritize multiple tasks with attention to detail. Proven ability to meet deadlines.

· Working understanding of human resource principles, practices, and procedures.

· Proficient with Microsoft Office Suite or related software.

· Hands on experience with office machines (printers, copiers, etc.)

· Discretion in handling highly sensitive data and confidential information.

· Ability to use critical thinking and judgement to resolve problems independently.

· Proficient with ADP payroll.

Education and Experience:

· Two year degree and/or 2-5 years related experience in general HR, payroll processing, and office management.

· Proven experience as an office manager, executive assistant, or administrative assistant.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

To apply, please email your resume to hr@nextfoods.net with OFFICE MANAGER in the subject line.

Job Type: Part-time

Pay: $26.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Ability to Relocate:

• Boulder, CO 80301: Relocate before starting work (Required)

Work Location: Hybrid remote in Boulder, CO 80301