Sr. Marketing/Proposal Coordinator [Regional]

POSITION OVERVIEW:

Reporting to the National Pursuit Manager, the Sr. Marketing Coordinator will work collaboratively within the Marketing Department dedicated to a region. This position reports directly to the National Pursuit Manager. Creates brand awareness through advertising and qualifications packages. Works independently to prepares proposals and presentations using marketing resource materials such as brochures, data, slides, photographs, and proposals. Oversees the quality control of the proposal process. Serves as a leader for the Regional Marketing/Proposal Coordinator team and works collaboratively to meet personal and team proposal deadlines. Working knowledge of Microsoft Office, Adobe Suite (InDesign, Photoshop, Illustrator), and Outlook are essential. Candidates with experience in the A/E/C industry will be given priority. Remote work environment available.

JOB RESPONSIBILITIES:

• Manage and direct regional proposal efforts of and personnel in Northern California and PNW region

• Participate in the development and review of proposal strategies and themes

• Analyze the RFP/bid requirements against the proposal outline and ensure both compliance and responsiveness to client’s needs

• Independently plan and develop quality production of marketing material including brochures, qualifications packages, proposals, interview presentations, etc.

• Build a proposal matrix and track fulfillment of all requirements

• Review proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded

• Conduct regular proposal progress status meetings and maintain the proposal schedule

• Develop a plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches

• Direct writing, editing, and rewriting efforts, as needed

• Craft clear marketing copy and oversee the writing, quality control, and editing of proposals, qualifications packages, printed materials, interview materials, etc.

• Work closely with other internal team members across the regions and lead the process of kick-off meetings and shortlist interview presentation sessions

• Develop, maintain, and manage regional support material: boilerplate, resumes, project descriptions, images, testimonials, reference letters, brochures, advertisements, etc.

• Assist in the ongoing improvement of proposal and interview materials

• Coordinate with specialized subconsultants on an as-needed basis

• Maintain brand consistency and maintain regional compliance of brand identity

• Assist with design and implementation of successful marketing campaigns, as needed

• Actively participate in departmental conference calls across all offices

• Manage the maintenance of all marketing equipment and local supplies for proposals

• Additional tasks as needed

KNOWLEDGE REQUIREMENTS:

• Knowledge of the A/E/C industry and regional requirements related to the testing, inspection and certification of products and the built environment

• Knowledge of traditional and digital marketing tools

• Ability to work independently and effectively in a fast-paced environment

• Ability to multi-task and meet multiple strict deadlines

• Excellent grammatical, proofreading, and editing skills

• Proficient with desktop publishing software (InDesign, Photoshop, Illustrator, Etc.)

• Knowledgeable of graphic design principals

• Proficient in Microsoft Office software or equivalent

• Ability to work independently in a decentralized, remote environment while maintaining a collaborative mindset

• Reliable, dependable, and punctual

JOB QUALIFICATIONS:

• Bachelor’s Degree in Marketing, Communications, Business, or other related field (highly desirable), or the equivalent of additional years of related experience

• Minimum five years Marketing Coordinator experience supporting the AEC industry

• Proficient in Adobe InDesign, Photoshop, and Microsoft Office

• Experience overseeing the proposal process