Closing Date:
04/20/2022

WORKFORCE DIVERSITY STATEMENT:
The Newington Public Schools is dedicated to recruiting, hiring, growing and retaining a culturally diverse workforce that represents the racial, ethnic, and linguistic diversity of our community - to challenge student achievement and realize equity for all in our schools. To achieve this, we value and strive for the highest levels of:

We are interested in candidates who are passionate around these values; candidates who represent the racial, ethnic, and linguistic diversity of our community; and candidates who will engage fully in our continuous improvement efforts to achieve equity for all.POSITION DESCRIPTION
This clerical support person performs responsible government accounting work in any of the following areas including: payroll, accounts payable, accounts receivable, employee benefits, grant management and state and federal reporting. These positions provide administrative and secretarial assistance of a confidential, complex and responsible nature for the Chief Finance & Operations Officer, Assistant Business Manager and/or Director of Food & Nutrition Services.
ESSENTIAL JOB FUNCTIONS
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

• Receives oral or written instructions from supervisors.
• Determines priority of work tasks with work assignments.
• Performs calculating, posting, and verifying duties in processing financial data for application in accounts payable, accounts receivable, insurance, attendance, payroll systems and/or general ledger journal entries and balances.
• Processes and prepares purchase orders.
• Reviews invoices, verifies against purchase orders, issues and mails checks.
• Receives, records and posts revenue received from departments, state or federal agencies, and directly from the public.
• Coordinates and evaluates employee benefit coverage (including health, life and disability) for employees, retirees and COBRA subscribers.
• Acts as liaison between insurance carriers, the Insurance Agent of Record and employees for employee benefit programs.
• Receives, processes, and verifies payroll insurance contributions as required for benefit deductions and reporting.
• Prepares expense vouchers for payment to health, life, dental, and disability insurance vendors.
• Compiles the annual pension census data and distributes the Pension Benefits Statements prepared by the actuarial consulting firm.
• Records attendance and accruals for AFSCME personnel for various leave reporting: sick, vacation, personal, other and FMLA.
• Establishes grant account setup and posts revenue from state or federal agencies.
• Enters and sets up payroll information for entry into automated system.
• Prepares and runs payrolls receiving information from employees and/or departments.
• Checks and verifies hourly rates, overtime payments and workers compensation benefits.
• Revises payroll information for garnishments or other attachments.
• Prepares state and federal financial reports (i.e., 941’s, Tax Exempt Certificates, Free/Reduced Lunch Applications, etc.).
• Prepares statistical information of some complexity for supervisor.
• Sets up and maintains office files and records.
• Types reports, correspondences, and performs related clerical work.
• Maintains statistical spreadsheets as necessary.
• Operates computer equipment, calculator, and other office equipment.
• Transmit files electronically to bank and State, maintaining digital certificates.
• Screens telephone calls or greets visitors, ascertains nature of business, and refers to appropriate office/person.
• Arrange meetings, schedules appointments and sets up conference rooms for meetings.
• Performs special assignments, censuses, reports and routine administrative functions as directed.
• Orders supplies.
• Assists with record retention.
• Maintains website for areas.
• Supports other offices as directed.

ADDITIONAL JOB FUNCTIONS

• May perform additional tasks and duties as requested.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of financial administration, including accounting and grant management.
• Strong analytical skills including the ability to analyze and interpret complex financial data.
• Ability to establish and maintain effective working relationships with employees, supervisors, agencies and the general public.
• Ability to work independently with minimum supervision.
• Ability to troubleshoot computer hardware issues and work with IT or vendors to fix the issue.
• Ability to troubleshoot accounting software issues with staff and vendors.
• Ability to acquire a working knowledge of the functions and responsibilities of the department.
• Ability to solve practical problems.
• Ability to interpret a variety of instructions furnished in written, oral, or diagrammatic form.
• Ability to compose clear and correct letters and reports.
• Ability to process paperwork accurately and efficiently.
• Ability to make mathematical calculations including pro-rated calculations.
• Ability to establish and maintain complex files and record systems.
• Ability to efficiently schedule and coordinate meetings and events.
• Knowledge of Microsoft Office Suite Software (Word, Excel, Access, Outlook, PowerPoint & One Note).
• Ability to enter, retrieve, and verify data on computer equipment with accuracy.
• Strong oral, written, and interpersonal communication skills.

REQUIRED PHYSICAL AND MENTAL EFFORT AND ENVIRONMENTAL CONDITIONS

• Work in office setting subject to continuous interruptions.
• Exposure to video display monitors on a daily basis.
• Ability to work under stress from demanding deadlines, changing priorities and conditions.
• Ability to hear normal sounds with some background noise and to communicate effectively.
• Ability to concentrate on fine detail with constant interruption.
• Ability to attend to task/function for more than 60 minutes at a time.
• Ability to file letters, correspondence, reports, etc. in file cabinet drawers ranging from 1’ to 5’ from the floor.
• Ability to accept general deliveries (UPS, Fed Ex., etc.) and distribute packages.
• Ability to remember multiple task/assignments given to self and others over long periods of time.

REQUIRED MINIMUM QUALIFICATIONS

• High School Diploma or GED with course work in Business English and Commercial Arithmetic, and
• Four years of progressively responsible accounting, familiarity in secretarial or office administrative work in the areas of accounts payable, payroll and general accounting, or
• Any combination of training and experience which provides a demonstrated ability to perform the duties of the position.
• Prior work experience with computer, accounting and/or HR systems and data entry/typing skills.

LICENSE OR CERTIFICATE
Valid Connecticut Driver’s License
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.