1 Law Department Document Specialist or Trainee (NY HELPS) Job in New York, NY
New York State Office of the Attorney General is Hiring a Law Department Document Specialist or Trainee (NY HELPS) Near New York, NY
VACANCY ID #1 53620
EMPLOYMENT ANNOUNCEMENT
TITLE: LAW DEPARTMENTDOCUMENT SPECIALIST OR
LAW DEPARTMENTDOCUMENT SPECIALIST TRAINEE
STATUS: PERMANENT
BUREAU: CRIMINAL APPEALS/ HABEAS CORPUS
LOCATION: NEW YORK CITY
SALARY: SEE BELOW
We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected
candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State
of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives,
enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates
statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public
health strategies, and preserving the state’s environment.
Careers with the State offer multiple benefits including paid vacation leave (13 days per year), sick leave, paid State
holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and
training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace
flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative
work schedules.
MINIMUM QUALIFICATIONS
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no
examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this
time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS
employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service
Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have
their non-competitive employment status converted to competitive status, without having to compete in an examination.
Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are
qualified.
Non-Competitive Minimum Qualifications:
- Law Department Document Specialist (LDDS) (Salary Grade 9, current starting salary $40,193, job rate $49,405):
producing the legal documents that are required to support judicial actions.
- LDDS Trainee 2 (NS Equated Salary Grade 8, current starting salary $38,073, job rate $46,866):
the legal documents that are required to support judicial actions.
- LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $34,152, job rate $42,251):
Current NYS Employee: At least one year of permanent or contingent-permanent status as an Office Assistant 1 (any
parenthetic) OR eligible for transfer into traineeship.
words per minute with at least 96% accuracy by completion of probation. If appointed at the traineeship level, you will need
to complete the required coursework in order to advance to the full LDDS SG-9.
- Positions located in New York City receive an additional $3,087 downstate adjustment location pay annually.
Reporting to an Office Manager, the incumbent of the requested Law Department Document Specialist position will work
cooperatively with support staff in other bureaus and have the ability to use proper judgment in prioritizing work to meet
deadlines. Specific duties include, but are not limited to, the following:
- Provide production support for responses to federal Habeas Corpus petitions; scan state court records; assemble
prepare materials for filing under seal when appropriate; assist with document formatting; proof-read; check record
citations; check legal citations.
- Archive closed cases: prepare files for closing, maintain database for archived materials; assist in retrieval of closed
- Provide backup for mail intake: in the absence of staffer primarily assigned to this responsibility, review incoming
- Provide backup for maintaining database regarding federal Habeas Corpus caseload: in the absence of staffer
assignment sheets.
- Assist with production of state court filings as needed.
- Perform other duties as assigned.
HOURS
The agency's hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.
HOW TO APPLY
Applications must be submitted online.
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
POSTED MARCH 12, 2024
Job Summary
Full Time
03/15/2024
06/11/2024
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