Overview

At New York Blood Center, one of the most comprehensive blood centers in the world, our focus is on cultivating excellence by merging cutting-edge innovation with diligent customer service, groundbreaking research, and comprehensive program and service development. Join us as we work towards meeting and exceeding the growing needs of our diverse communities, further our lifesaving strategic goals in a rapidly changing environment, and expand our impact on the local, national, and global communities we serve.

Responsibilities

This position is responsible for assisting with the daily administrative functions of the Office of Sponsored Programs (OSP) and ensuring that OSP functions efficiently in all departments at the New York Blood Center (NYBC) in preparation of budgets and administrative compliance for all sponsored projects.

Management

• Assist the Director with the daily administrative functions of the Office of Sponsored Programs (OSP)
• Provide oversight and administrative direction for all grant management activity.
• Supervise our centralized financial analysts and manage their daily administrative pre- and post-award portfolios
• Provide up-to-date financial reports to the Principal Investigators for their financial and budgetary needs on all active grants and contracts as well as their institutionally funded activities through the Grants Management System within an ERP System.
• Review all incoming sponsor proposals and contracts for accuracy of structure as well as compliance with policies and procedures.
• Establish and prepare the Research Institutional Fiscal Year budgets by analyzing Federal Funds received for the upcoming year (Government, Agencies, Grants and Contracts, etc.).

• Oversees the review and requested modification in awards, such as requests for extensions and revisions in implementation schedules.

• Serve as backup as an Authorized Representative Officer (ARO) for all grants between NYBC and our sponsors
• Review and approve requisitions, reimbursements and invoices
• Manage and administer LFKRI’s J1 visas using SEVIS

Pre-Award

• Manage all administration related to sponsored grant applications.
• Create and maintain all processes, procedures, forms, templates, and databases that relate to Pre-award Grant and proposal submissions.
• Provide administrative and technical guidance and support to investigators seeking outside funding for research.
• Research and interpret relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.
• Maintain and monitor grant and contract tracking systems and databases, producing standard and ad hoc reports as needed.
• Prepare budgets, administrative forms, and compile final grant application submissions.
• Review and edit incoming proposals for accuracy of structure, compliance with policies and procedures, conflicts of interests, and appropriateness of terms and provisions.
• Assist investigators and staff in navigating Government systems including eRA commons, grants.gov and NIH ASSIST.

Post Award

• Reconcile accounts; perform accounting associated with monthly and annual close; support financial audits. Ensure completion of regular financial attestations and other reports.

• Ensure faculty members’ funding portfolios (grants, contracts, gift funds, and discretionary funds such as start-up funding) are properly managed. Attend and participate in meetings with PIs. Act as a departmental point of contact and resource.

• Recommend budget adjustments, and other cost improvement measures.
• Create Salary or Labor Distribution models to project when studies will have a deficit
• Setup, revise and/or re-budget awards into our ERP financial system
• Create and manage subaward agreements between NYBC and outside institutions as needed
• Clear suspense, overdrafts, and liquidation of open commitments. Processes Labor Accounting transactions in a timely fashion.
• Assist in the year-end financial close-out process and progress reports
• Monitor the implementation of externally funded projects to ensure that they meet their commitments and promised deliverables
• Generating subaward invoices and sending

Compliance

• Continuous updating laws, regulations and internal policies that apply to departmental financial transactions and projects.
• Monitoring expenses to ensure all projects are complying Sponsored Projects policies
• Ensure compliance with corporate policies and state regulations. Identify and resolve pertinent issues through regular staff communication.
• Reviewing Financial Conflict of Interests, IACUCs, CITI Training, IRB and other compliances are up-to-date
• Cooperate with all audit requirements and implement all audit recommendations in a timely manner.

Qualifications

Education:

Bachelor’s Degree in Business, Finance, or a related field.

Experience:

4 years providing pre- and post-award support to sponsored projects at a high level across multiple research areas. 

2 years of experience in funding, finance or budgetary experience with expert knowledge of ERP Financial systems (preferably Oracle).

2 years of direct managerial/supervisory experience.

Preferred:

Masters degree preferred.

Advanced training and/or certification in research development or sponsored-research administration such as Research Administrators Certification Council (Certified Research Administrator Certification) and/or CPRA, CFRA.

Licenses / Certifications:

Society of Research Administration International (SRAI).

National Council of Research Administrators (NCURA).

For applicants who will perform this position in New York City or Westchester County, the proposed annual salary is $115,000.00/year to $125,000.00/year. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations